Business Administrator

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

As a Business Administrator, your role will be to support the overall preparation of financial statements by executing accurate and timely completion of accounting activities in compliance with internal guidelines and procedures as well as external regulatory requirements. The Business Administrator (BA) handles contract order entry, set up, invoicing and overall financial aspects of contracts, demand orders, small upgrades, etc, as assigned. The BA shall follow the internal procedures on order entry and administration, invoicing and collections in their assigned regions. The BA will monitor contract financials and involve Regional Management, as necessary, when financial and contract issues arise. The BA will assist Operations Manager to review Revenue forecast and identify activities that need to be completed to maximize the Revenue result for the month. When needed the BA will monitor contract expirations and renewals and request additional PO’s for subsequent years of a multi year contract including any cost of living adjustments or fixed yearly increases as stated in the contract. Overall financial responsibilities are within the scope of the Regional Management, however, the BA will also monitor the financials on their assigned contract and will adjust planned costs as necessary or inform Regional Management of variances and request guidance for adjustments to the contracts as notified.

This position reports to

Business Administration Manager

Your responsibilities

• Contract reviews and involvement of Service Account Management (SAM) on issues that prevent order entry per ABB procedures
• Providing SAM purchase orders when received
• Resolving of T&C (Terms and Conditions​) issues with SAM
• Creation of contract acknowledgement forms and signature as required
• FCM (Full Cost Model) Modification as required for booking of multi year sites
• Submittal of Cost of Living Adjustments and acceptance as required
• Submittal of certificate of insurance as necessary
• Credit approval and order entry of contracts in assigned region. Order entry includes: Entry in SAP
• Set up of contract hours, parts etc in SAP
• Placing of orders for outside purchase, Sentinel and other applicable items
• Movement of proposal to contract in eApprove
• Notification of contract service orders to SC and others as necessary
• Invoicing: Timely invoicing of contract (automatically, end of month, as completed, etc)
• Calculation and submittal to customer of change order requests for time, material, expenses, etc as needed. Receipt of revised purchase order as necessary
• Follow up with customer on payment, involve Regional Management as necessary
• Contract Management: The BA will assist Service Center Manager to review Revenue forecast and identify activities that need to be completed to maximize the Revenue result for the month
• Review and adjustment of planned costs as directed by Regional Management and/or upon review of contracts that require above
• adjustments
• Creation of contract extension forms, and customer signature as requested by SAM
• Contract closure, adjust planned costs to match actual costs and close related service orders in a timely manner (within 2 months of completion)

Your background

• Associate degree in a related field required and minimum of 3 years of experience in a related position is required
• Travel may be required up to 5%, including internationally
• Candidates must already have a work authorization that would permit them to work for ABB in the US

Benefits

• Retirement plan
• Life insurance
• Disability insurance
• Wellbeing program
• Healthcare plan

More about us

Process Industries division delivers complete electrification and automation solutions, industry-specific products and lifecycle services across industries. Engineering and delivering automation solutions from device to monitoring and control make our customers get more out of their investment; digitalization solutions including collaborative operations and augmented reality help improve plant and enterprise productivity, reduce maintenance and energy costs. Our engineering, project management, services and solutions portfolio covers a wide range of industries - Mining, Pulp & Paper, Metals, Aluminum and Cement, Data centers and Food and Beverage. We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. Equal Employment Opportunity and Affirmative Action at ABB ABB is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, creed, color, ancestry, religion, sex, national origin, citizen status, age, sexual orientation, gender identity, disability, marital status, family medical leave status, or protected veterans status. For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf As an Equal Employment Opportunity and Affirmative Action Employer, applicants may request to review the Affirmative Action Plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762. Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [email protected] Resumes and applications will not be accepted in this manner. #LI-Hybrid