IS Executive & Project Assistant

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

In this position, you will provide general administrative help and secretarial assistance to the IP IS Distinct Services, Electrification Installation Products (ELIP). You will act as a point of contact for enquiries, providing solutions for those within your scope, and escalating those that require it. You will be performing a wide variety of administrative and project oriented duties some of a highly confidential and sensitive nature, in support of the Americas Chief Information Officer (CIO) and members of the senior leadership team reporting to the CIO.

This position reports to

IS Manager

Your responsibilities

• Create a variety of documents using various software packages including, but not limited to, Microsoft Power Point, Excel and Word, including entering and manipulating data and formulas in Excel spreadsheets, creating high quality Power Point Presentations and drafting memos and other professional correspondence in Word and/or email systems
• Maintain executives calendars, exercising judgment in coordinating meetings and making appointments that include attendees who are internal and external to the company
• Prioritize, develop responses to and/or respond to incoming email as authorized, including obtaining information in support of developing responses
• Establish and maintain confidential executive filing systems, including follow up files, which permit timely and accurate responses to business matters
• Arrange domestic and international travel according to policies and guidelines, including booking transportation, lodging and other logistics as necessary for a single traveler or coordination of multiple travelers
• Prepare and submit expense reports, ensuring expense reports conform to policies and guidelines
• Coordinate with other key management and outside personnel to obtain, assemble, format and disseminate information necessary for standard and special requests
• Make decisions, transmit instructions and answer inquiries to aid executive in the resolution of routine matters
• Establish and coordinate business meetings, management team meetings and other events as directed. This includes planning logistics, catering and related components at or below the established budget
• Receive and assist visitors
• Answer and route telephone calls for the Americas Chief Information Officer with a high degree professionalism and proficiency
• Provide occasional guidance and/or support for department members on general office items (example ordering of office supplies, catering support for large meetings)

Your background

• High School diploma and with a minimum of 9 years work experience in an executive administrative support role OR; Bachelor’s degree with a minimum of 5 years work experience in an executive administrative support role
• Highly proficient in Microsoft tools, including experience with advanced functionality in Outlook, Word, Power Point and Excel
• Prior experience in Information Technology/High Tech
• Ability to multitask, prioritize effectively and work in a face paced environment
• Highly organized and structured with strong attention to detail
• Experience supporting multiple executives concurrently
• Experience effectively using the internet, intranet, travel systems and expense systems
• Candidates must already have a work authorization that would permit them to work for ABB in the US

Benefits

• Retirement plan
• Life insurance
• Disability insurance
• Healthcare plan
• Wellbeing program

More about us

ABB Installation Products Division (formerly Thomas & Betts),is the number one manufacturer of electrification products in North America with a 125-year history of providing innovation and customer- focused solutions for connecting and protecting electrical systems, as well as a unique differentiated medium voltage offering. Our products are used all around you, every day – orbiting the earth, working on Mars, on the fastest trains we ride, in the fastest cars of the world, crossing oceans, in factories producing your food, in the tallest buildings of the world, in the most modern hotels and in the walls of your home. With a portfolio of more than 200,000 products marketed under more than 38 premium brand names, our Division offerings are found wherever electricity is used. We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. Equal Employment Opportunity and Affirmative Action at ABB ABB is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, creed, color, ancestry, religion, sex, national origin, citizen status, age, sexual orientation, gender identity, disability, marital status, family medical leave status, or protected veterans status. For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf As an Equal Employment Opportunity and Affirmative Action Employer, applicants may request to review the Affirmative Action Plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762. Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [email protected] Resumes and applications will not be accepted in this manner.#LI-Hybrid