Order Entry and Administration Specialist

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

Join us as Office Admin & Order Processing Specialist for the Electrification Business Area where you will be responsible for office administration and accurately processing customer Purchase Orders (POs) using SAP. Reporting to Engineering and Project Management Manager and this position will be based in Moorebank, Australia.

Your responsibilities

• Supporting internal and external customers through swift and precising order entry and issuing resolution
• Communicating with customers and internal functions to guarantee customer satisfaction by providing all relevant information
• Managing clean order entry according to the relevant requirements (prices, spike quantities, dates, customer, and company data, etc.) to allow order execution in the system
• Managing SAP based sales order + project order entry / invoicing and entering time sheets in SAP and coordinating of collection & ensuring timely entry
• Handling travel management via SAP Concur (International/Domestic, VISAs, Hotel Bookings & Car Bookings) – administration of current company policy
• Managing minor indirect procurement of office supplies & other office admin duties and parts creation in SAP
• Collecting and archiving documentation regarding the orders and records assumptions and decisions taken during the process in the systems in scope of responsibility

Your background

• Professional TAFE / Degree qualifications or min 5 years or more industry experience in relevant role
• Sound knowledge of SAP order processing & invoice generation
• Able to manage company travel management via SAP-Concur (or equivalent)
• Ability to learn & support wider project & sales teams
• Excellent communication skills

More about us

ABB's Distribution Solutions Division provides utility, industrial and commercial customers with safe, smart, and sustainable technologies for the distribution of electricity. With ABB AbilityTM enabled digital solutions at its core, our extensive portfolio includes distribution automation products, switching, limiting, measuring, and sensing devices, switchgear, modular substation packages, and related services. We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com. Work model: hybrid #LI-hybrid Recruitment Agencies please be aware that this role is being managed by the internal ABB Talent team directly. We will reach out to our preferred agency partners should we require support. Your adherence to our process is appreciated.