Order Management & Logistics Specialist

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

As an Order Management and Logistics Specialist, you will be responsible for performing data entry into systems in timely manner and ensure the correctness of the data; for each entry, check through the documentation to ensure they are in line with the unit’s requirements. Reporting to Division Project Controller, working closely with transport service providers to assure efficient and effective execution of processes, assisting in obtaining necessary transport permits and codes and preparing proper transportation paperwork and import/ export documentation. The position is based in the Philippines.

Your responsibilities

• Perform data entry into systems in timely manner and ensure the correctness of the data; for each entry, check through
• the documentation to ensure they are in line with the unit’s requirements
• Generate reports periodically and check the correctness of the reports, in case of errors due to data entry, work with
• various functions for correction
• Collect and archive documentation regarding the orders, records assumptions and decisions taken during the process
• Process improvement: perform relevant UAT (User Acceptance Test) in the system to ensure the system works as
• intended. Review and improve process (if needed) to enhance effectiveness and efficiency
• Ensure the procurement of product is correct in quantity and quality, the procurement terms and conditions as agreed with
• suppliers (delivery terms, payment terms etc.)
• Ensure on time delivery from suppliers as per delivery schedules
• Ensure smooth clearance of goods through availability of all relevant documents related to quality, country of origin, tax,
• shipping docs
• Work closely with transport service providers to assure efficient and effective execution of processes, assists in obtaining
• necessary transport permits and codes and prepare proper transportation paperwork and import/ export documentation
• Verify the accuracy of billing and documentation issued by the forwarders (KPIs, costs, etc.) and prepare transportation
• performances reporting. Ensure that the import, inbound, outbound and export documentation is properly managed and
• resolve operational issues
• Supervise forwarders daily performance and cost. Control and monitor system interfaces with forwarders and supervise
• all transportation related plans and processes. Responsible for issues resolutions with the forwarders including service
• quality, claims (forwarder) etc
• Support in back-office work to facilitate the smoothness of office activities

Your background

• Methodical: careful with details and diligent to ensure everything is in order
• Effective: build up effective ways to make sure all information is input properly by having a highly automated checking
• method
• Quick learner & systematic thinking: quickly adapt to various systems and portals at ABB, understand their relation while
• adhering to strengthen internal controls and regulations. Always have an innovative mind-set to improve the working
• processes
• Highly concentrated, swift in action: Holding various functions, you highly concentrate in your work and able to swiftly
• switch to other tasks within a tight time frame
• Supportive & effective communication: you are supportive and empathetic in nature, you communicate well with all
• stakeholders to have their issues solved in adherence with internal controls and other regulations
• Good command of English, you will be handling documentation in English almost of the time and interact with colleagues
• from various countries on daily basis
• Analysis, particularly in Excel: you are well versed with excel and use it as a tool to check the correctness of the report.
• Familiar with pivot table and common functions (subtotal, vlookup, hlookup, sumifs…)
• Familiar and have practical experience with MS Word, PowerPoint, and other software
• 3-5 years experiences in Logistic field
• Knowledge about various systems (SAP, TFL, Read soft…) or other sophisticated ERPs in MNCs

More about us

ABB Energy Industries is enabling safe, smart, and sustainable projects and operations for businesses across the oil, gas, chemicals, life sciences, power generation and water sectors. Driving integrated solutions that automate, digitalize, and electrify industry we connect our people and technology to help our customers adapt and succeed. With over 50 years domain expertise, we continue to innovate and reshape traditional approaches across the energy sector with our technologies designed to improve operational efficiency, reduce risk, reduce energy consumption and waste. We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com. Recruitment Agencies please be aware that this role is being managed by the internal ABB Talent team directly. We will reach out to our preferred agency partners should we require support. Your adherence to our process is appreciated Work model: hybrid #LI-hybrid