Project Manager Assistant with French and English language - part-time

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We are looking for a new colleague for the position " Project Manager Assistant with French and English language - part-time” in the Europe Operations Center with branches in Ostrava, Brno and Pilsen. The Europe operations center is part of ABB's Process Automation division, which provides engineering for units across Europe and employs more than 600 people. It also includes a supply chain management center. You will provide assistance to Project Managers for the technical and administrative management of projects (documentary, financial and export). You will be responsible for an assistance to project managers to monitor projects internally in coordination with the process department, design offices and others department (Purchasing, Sales Back Office, Planning, Workshop), You will be responsible for a document management, export and logistics management and financial management as well. Will you join us? More information about the ABB Operations Center in Ostrava on our website: https://new.abb.com/cz/en/about/technology-and-innovation/operation-center-europe

This position reports to

Engineering Manager

Your responsibilities

• Initiate and lead internal meetings (at the initiative of the project manager)
• Prepare work meetings (internal & external) upstream and write the minutes of meeting
• Prepare and update monthly progress reports for clients, as well as lists of deliverables
• Prepare the Transmittal sheet and issue the documents
• Follow the administrative & financial aspects of the project (new forecast proposal, order
• Registration preparation, follow-up & billing reminders)
• Ensure the preparation of change order
• Prepare shipping requests
• Prepare shipments in interface with others department (transport, sales back office)
• Monitor site activities (days spent on site, control of time sheets etc.)
• Initiate internal lists of spare parts and coordinate the sending of spare parts at the end of the project
• Follow the preparation of the final Documentation
• Prepare the request for sending customer satisfaction questionnaires
• Prepare project closure report - with consolidation of lessons learned
• Activate the archiving / closure of the project
• Follow topics of improvement tools/methods of the Project Management Office
• Back-up of project managers, if required

Your background

• You have obtained a Two-year technical degree in a technical field
• You are fluent in French & English (read, spoken & written)
• You have technical knowledge of the “Process, Mechanical, Electrical or Automation” type / subjects.
• You have a minimum of 5 years' experience in similar functions, in the management of technical projects, ideally in an international environment
• Your behavioral skills: determination, teamwork, interpersonal skills, rigor, customer orientation, sensitivity to Integrity and security aspects
• You are fluent in French & English (read, spoken & written)

More about us

Benefits: • Flexible working hours • Possibility to work from home (Home Office) • Meal plan lump sum (financial contribution directly to your salary after 6 hours worked) • Opportunity to educate yourself - external courses and conferences • Reward for referring a new employee • Refreshments in the office • Language courses – group, individual or online • The possibility of further career growth within branches in the Czech Republic and around the world • Modern office with good transport connections (train, bus, tram close to the office) • Company parking lot for employees commuting outside Ostrava • Laptop and mobile phone • Company events (Christmas party, team building and others) • Discounted calls also for private purposes (up to 5 benefit SIM cards for family and friends) • Discounts with our partners (gastronomy, car purchase, train transport, tours, etc.) We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com. ABB Data Privacy Statement: https://new.abb.com/privacy-notice/candidate