R&D Supplier Governance - PO Team Manager

adequate coverage across the Amgen portfolio

• Liaise with functional areas to ensure internal business needs, quality and timelines are met across the team

• Lead PO lifecycle activities for clinical-trial suppliers: SOW review, PO creation, submission, amendment/change-order management, and closure.

• Coordinate with Clinical Operations, Procurement, Finance, and Suppliers to ensure POs reflect clinical trial SOWs, budgets and deliverables.

• Maintain PO accuracy and compliance with Amgen policies across team

• Maintain PO and SOW documentation in central repositories (e.g. TMF) and ensure audit/readiness standards are met for the team.

• Oversee timely review and approval of invoices in Amgen ERP system to ensure on time payments

• Manage and resolve escalated issues related to supplier invoices and payments

• Maintain PO tracking (dashboard/log) and deliver regular PO status reports to management.

• Monitor PO-related supplier delivery and identify PO risks; share issues with Supplier Governance Leads for oversight and escalation.

• Prepare PO-focused materials, meeting agendas and minutes for governance/PO management meetings; track actions arising from meetings

• Ensure PO activities align with GCP, company procurement policies and clinical trial requirements.

Key Activities

• Line Management

• Perform oversight of PO management team

  • Ensure consistency of deliverables across PO Management team
  • Support creation of Amgen reports as required (e.g., metrics reports)

• Monitor team performance to identify areas for improvement

• Manage issues related to PO team delivery or quality

• Support PO Associate/Snr Associates in resolving issues though data analysis, root cause analysis and teamwork

• PO lifecycle management

  • Review SOWs to confirm compliance with Purchasing Standards prior to PO creation.

  • Prepare and submit PO and funding requests through the enterprise procurement/P2P system or established finance workflow; follow up until submission confirmation.

  • Manage PO amendments and change orders to reflect scope changes.

• PO submission & tracking

  • Submit POs via the enterprise procurement/P2P or finance workflow and maintain a PO tracking dashboard showing submission, routing/approvals, funding status, and closure targets.

  • Proactively chase routing/processing issues and escalate blockers to the Manager or Supplier Governance Leads

  • Communicate on a regular basis with supplier and Amgen stakeholders regarding progress of pending PO requests and to monitor PO budgets

• Financial stewardship (scope limited to PO spend tracking)

  • Perform ongoing budget reviews and track commitments against PO balances; identify variances and forecast spend related to active clinical supplier POs.

• Supplier oversight & issue coordination

  • Monitor supplier delivery versus PO/SOW milestones and summarize PO-related risks for stakeholders.
  • Facilitate meetings between supplier and Amgen to review PO, invoice, and PO budgets topics
  • Independently manage and resolve issues related to SoW, PO and invoices to support clinical trial execution and budget management.
  • Manage multiple priorities, balancing study delivery and budgetary controls to ensure timely execution of SoW/POs and timely invoice approval.
  • Ensure PO/SOW linkage to TMF and central repositories is maintained and audit-ready.

• Basic Qualifications

  Any Degree and 8-13 years of work experience in life sciences for medically related field, including 2 years biopharmaceutical clinical research experience (clinical research experience obtained working on clinical trials at a biotech, pharmaceutical or CRO company)

  Previous experience of managing Direct Reports

  Preferred Qualifications

  8-13 years work experience in life sciences or medically related field, including 2 years of biopharmaceutical clinical research experience (clinical research experience obtained working on clinical trials at a biotech, pharmaceutical or CRO company)

  Experience at or working with clinical trial supplier (CRO, Central lab, imaging supplier etc) contracting, SOW and budgets.

  Knowledge

• Staff Line Management

• Knowledge working in a global, matrix organization

• Knowledge of Good Clinical Practice (GCP)

• Strong organizational and project management skills; able to manage competing priorities

• Strong Proficiency with enterprise procurement/P2P workflows, Microsoft Office Word, Excel and SharePoint

• Financial acumen sufficient for budgeting, forecasting and PO balance monitoring.

• Clear written and verbal communication; ability to coordinate cross-functional stakeholders.

• Problem-solving orientation and appropriate escalation judgment.

• Professional collaboration skills

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