Executive Assistant to Chair

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Overview of Role

The Administrative Assistant in this position will provide diverse, advanced and confidential administrative support. Such support functions include gathering, compiling and reporting information relevant to/for team and managing a number of different and often conflicting objectives, projects and activities at one time. Significant multi-tasking abilities are required. Regular involvement in high-level client contact and exposure to sensitive information requires that the AA use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills are essential.

Responsibilities include:

• Heavy calendar management; coordinating and scheduling internal and external meetings

• Extensive scheduling of international and domestic travel

• Comprehensive expense processing

• Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams

• Serving as a resource for basic company policies and procedures

• Quickly learning and keeping up to date on a variety of technology

Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Qualifications

• 10 + years of experience as an EA, in Banking with customer service orientation
• Polished and professional in person, phone and email communications
• Significant time management, organization, multi-tasking and prioritization skills
• Advanced skills in Outlook and other MS Office programs (Excel, Work, PowerPoint)
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Concur or similar experience processing travel and expenses
• Exemplary demonstrated work ethic
• Ability to learn quickly and take on new responsibilities