Executive Assistant - President, North America (New York)

Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.

Executive Assistant - President, North America (New York)  

The following position is open in New York, United States.

What makes this a great opportunity?

The primary objective of this role is to provide administrative, organizational and logistics support for the Beam Suntory President North America. The position requires a person who can work with a sense of urgency while preparing and managing sensitive and confidential information with maximum discretion and diplomacy.  The position also requires a person with considerable initiative, independent judgment, a capability to manage multiple priorities, strong attention to detail, adaptability to changes, and high emotional intelligence.

Role Responsibilities

• Adeptly handle schedules, including meetings and conference calls coordination; coordinate and accurately maintain calendars, updating continually to ensure that all meetings, calls and commitments are current. Ensure all pre-meeting briefing documents are delivered in a timely fashion ahead of meetings to enable sufficient time for review and decision making.
• Manage all aspects of global and domestic travel arrangements for the President North America, coordinating closely with the travel department/Concur, as needed and preparing related expense reports. Adeptly coordinate all respective agendas for market visits and other outside meetings and develop full briefings in advance with all needed information.
• Ensure the executive has all aspects covered for quarterly ELT, Board meetings and other critical executive-level meetings to ensure seamless ability to lead.
• Assist in communications for the President North America, including preparing necessary correspondence with business stakeholders and preparing presentation materials where required.
• Understand the President North America’s priorities/needs and prioritize calendar appointments/conflicts accordingly. 
• Ensure diligent follow ups to priorities list and provides updates as necessary.
• Work in strong partnership with the broader EA community.
• Perform related duties as assigned which include, but is not limited to, timely and accurate expense reporting processing; budget preparation; preparing purchase requisitions; ordering products and services; maintaining department files; and ordering department office supplies. 
• Identify opportunities to drive efficiency and productivity in overall ways of working.
• Support President North America’s personal agenda as required.

KEY COMPETENCIES:

• Think globally and possess strong business acumen.

• Demonstrated ability to deliver results, and work autonomously to solve problems

• Effective relationship builder with a strong customer-service orientation

• Strong sense of urgency balanced with a propensity for detail and accuracy

• Ability to uphold utmost confidentiality

• Execution excellence

• Ability to think proactively and turn ideas into actionable results

• Working knowledge of the broad organization and how the company operates across North America and globally

• Manage multiple key stakeholders across the global business

• Be flexible and available to interact with employees at all levels

Qualifications & Experience

• High school graduate required (Bachelor’s degree or business school courses preferred) 
• Minimum of 15 years of previous executive administrative assistant experience required
• Thorough knowledge of executive administrative procedures; strong verbal and written communications skills; excellent grammar, and other business English and written/composition skills
• Top-notch computer experience including Microsoft Office Suite and Outlook
• Must be present and have ability to be accessible and work at times after hours as well as on weekends
• Must be flexible when plans change and needs to adapt to those changes
• Must have great attention to detail; unquestioned capability to maintain confidentiality; a demonstrated ability to effectively interact at all organizational levels including C-Suite executives and global leaders; an intense customer service and people orientation; and a demonstrated team player

At Beam Suntory, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Beam Suntory is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant’s skills and experience.