Payroll and Office Administrator - 12 month contract

Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.

Payroll and Office Administrator - 12 month contract  

What makes this a great opportunity?

Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.

An opportunity has become available for a Payroll Administrator to join our Cooley Distillery on a 12 month contract. This is a broad role which will see the successful candidate have responsibility accross various different functions and is a great opportunity to develop your skillset.

Role Responsibilities

Weekly Payroll

• Preparation of weekly wages; oversee and maintain daily clocking information.
• Maintain the attendance clocking report, absenteeism report & sick leave files as necessary.
• Maintain annual leave files.  Ensure hard & soft copies match. 
• Manage payroll systems at Cooley and Kilbeggan.
• Creating payroll SEPA file and send to bank after approval.
• Create and upload weekly submission to Irish Revenue to ensure compliance with PAYE modernisation.
• Create payroll reports for Finance.

Accounts Payable

• Log all invoices on shared drive & monitor percent completion at month end.
• Prepare scanning of invoices 2 days per week.
• File invoices.
• File statements on a daily basis and ensure accuracy. Contact vendors and request outstanding invoices if required.
• Assist with archiving.
• Coordinate with GBS on supplier payment dates.
• Follow up with management team on invoice approvals.
• Follow up with suppliers for month end invoices.
• Liaise with AP team for payment confirmations in response to vendor requests and any issues regarding failed payments.
• Oversee vendor Bank master data controls
• Liaise with OU and AP team on ant vendor issue on invoices.
• Keep track of all invoices coming from Kilbeggan site and communicate any issues with invoices.
• Ensure information is flowing in a manner consistent with required weekly and monthly deadlines.
• Ensuring all month end invoices have been received, scanned and posted to correct GL namely main commodity invoices.

General Administration

• Manage the post-delivery to and from the site.
• Confirm receipt of all invoices into the invoice register.  Distribute to team members including Kilbeggan site.
• Setup PO’s & process invoices through to approval.
• Create invoices for certain suppliers and create expense invoices for those with no access to PC.
• Gather and match up delivery dockets to correct invoices.
• Vendor creation & Set Up Issues – working with appropriate team-members and vendor contact to identify, find a solution and resolve any issues.
• Review of NAV master data templates.
• Managing Office Supplies administration for the site.
• Assist with accounts audit, gather invoices and supply auditors with any information needed regarding delivery dockets for invoices.
• Yearly archiving of administration information.
• Provide support to office, finance and logistics managers.
• Backup for Customer Service & Logistics department.

Qualifications & Experience

• 2-3 years payroll & office administration experience
• Good knowledge of Microsoft Word and Excel
• Proven ability to work on own initiative and to build and maintain excellent relationships with key stakeholders.
• Strong drive and desire to succeed with high levels of energy and ambition.
• Excellent communication and interpersonal skills
• Ability to multi-task in a demanding environment

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At Beam Suntory, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Beam Suntory is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant’s skills and experience.