Administrative Coordinator, Org & Talent Readiness

ciency, allowing the team to focus on high-impact consultative and strategic work.

This is a Project Full Time role that will start on 6/01/26 and end on 1/28/27.

Responsibilities

Administrative & Operational Support

• Provide day-to-day administrative support for the OTR team, including calendar coordination, meeting scheduling, and logistics management for team meetings, offsites, and events

• Prepare and distribute meeting materials, agendas, and follow-up communications; track action items as needed

• Support team rhythms such as OTR Team Days, planning sessions, and recurring meetings through coordination, preparation, and documentation support

• Maintain organized digital files, shared resources, and documentation to ensure accessibility and consistency across the team

• Own administrative processes from intake through completion, ensuring details are accurate, timelines are met, and follow ups are completed without prompting

• Independently resolves routine administrative issues and escalates risks or conflicts early with clear context and recommended next steps

Coordination & Communication

• Serve as a point of coordination for internal stakeholders partnering with OTR, helping ensure clear communication, timely follow-ups, and smooth handoffs

• Assist with drafting, formatting, and distributing internal communications, presentations, and materials aligned to OTR standards and messaging

• Support leaders and team members with preparation for meetings, presentations, and engagements as requested

Process & Workflow Support

• Assist with tracking key deliverables, timelines, and milestones across OTR initiatives to support visibility and follow through

• Help maintain consistency in administrative processes, tools, and templates used by the OTR team

• Identify opportunities to improve administrative workflows and team efficiency; partner with team members to implement improvements

Financial & Logistical Support

• Provide administrative support related to expenses, invoices, travel coordination, budget tracking, and purchasing, following established People & Planning and enterprise processes

• Assist with onboarding logistics for new OTR team members, including access requests, scheduling, and coordination with partners as needed

General Team Support

• Support a culture that reflects OTR values by modeling professionalism, responsiveness, and care in all interactions

• Perform other related administrative, coordination, and operational duties as needed to support the evolving needs of the OTR team

Required Qualifications (Knowledge, Skills, & Abilities)

• 1+ years of relevant experience

• Demonstrated experience in administrative, coordination or operational support roles

• Microsoft Office Suite

• Strong organizational skills with ability to manage multiple priorities and deadlines

Preferred Qualifications (Knowledge, Skills, & Abilities)

• 3+ years of relevant work experience

• Demonstrated experience in administrative, coordination or operational support roles

Required Years of Experience

1

Preferred Years of Experience

3

Travel Requirements

10%

Required Level of Education

N/A

Preferred Level of Education

N/A

Relocation Assistance Provided

No