Reception and Facilities Administrator - Louisville

Computershare

3.9

(16)

Louisville, KY

Why you should apply for a job to Computershare :

  • 4.5/5 in supportive management
  • 69% say women are treated fairly and equally to men
  • 75% would recommend this company to other women
  • 80% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • Our Women4Women network fosters gender diversity by cultivating opportunities to reinforce our culture of inclusion
  • We support and encourage flexible working wherever we can to help you find the best balance between work and lifestyle
  • We are proud to be part of the 30% Club, launched with the goal of seeing women take up 30% or more of the positions on FTSE-100 boards
  • #3970

    Position summary

    ies of the properties and to support keeping facilities maintained to a high standard of amenity and functionality. The role will carry out tasks via the Health and Safety Handbook in liaison with the Global Health and Safety SME in the deployment of Global Health and Safety Policy and as directed and guided by the Facilities Manager.

    The role assists in the collation and reporting of data for important programs such as ESG, Workplace Occupancy, Health and Safety, Workplace Design and Projects, and other programs, in liaison with the Global SME's (Workplace Occupancy, Global Workplace Design, Global Health and Safety) and as directed and guided by the Facilities Manager.

    • Meet & greet at front desk, manage calls.

    • Liaison & coordination with business occupiers.

    • Manage facilities inbox or other ticketing system.

    • Access control admin & visitor management

    • Meeting room management & room set ups (which may require assistance from others).

    • Conduct inspections as assigned.

    • Car parking admin.

    • Manage vehicle fleet.

    • Admin of contractors, consultants, Landlords.

    • Purchase order & invoice admin.

    • Support business with VIP visits & events.

    • Admin of H&S activities.

    • Admin of ESG data.

    • Fire warden duties.

    • First aid contact point.

    • Catering & event management support.

    • Cleaning duties.

    • Other general admin tasks.

    What will you bring to the role?

    Required:

    • Minimum 2 years' reception and general office business experience.

    • Intermediate MS Office skills.

    Preferred:

    • First aid certificate.

    • Understanding of or qualification in health and safety.

    • Experience of administration of third party services.

    Rewards designed for you

    Paid parental leave, flexible working and a caring and inclusive culture.

    Health and wellbeing rewards that can be tailored to support you and your family, including medical, dental and vision.

    Invest in your future with 401k matching and tax-advantaged flexible spending plans, including healthcare, dependent care and commuter.

    Income protection. Our package includes short and long-term disability benefits, life insurance and supplemental life insurance.

    And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit computershare.com/careers-handbook.

    #LI-JR1 #LI-Hybrid

    ABOUT US

    A company to be proud of

    We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it's more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

    A diverse and inclusive place to work

    Computershare celebrate the diversity of our people, and we welcome applications from everyone. We believe that having a culture of inclusion is essential in delivering good results. Attracting, retaining, and developing a diverse workforce where employees feel valued, respected, and empowered allows people to reach their full potential. As a business this diversity helps us to better reflect and understand our customers' needs to allow us to drive better outcomes.

    We are happy to accommodate individual needs during your application journey. If you require disability accommodations or adjustments, please email us at [email protected] detailing your requirements and contact information.

    Computershare is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.

    ABOUT THE TEAM

    Our Shared Services teams support all of our business lines behind the scenes. Across the world, we have a range of specialisms that ensure the delivery of our business priorities. These include Technology, Information Security, Finance, Risk, Audit, Governance, Marketing and Communications as well as our People team. Join our strategic team and help us look after everything from creating an amazing end to end employee journey to keeping our systems safe. You'll be looking after our people, our clients and their customers, whilst maintaining our exceptional standards around the globe.

    Why you should apply for a job to Computershare :

  • 4.5/5 in supportive management
  • 69% say women are treated fairly and equally to men
  • 75% would recommend this company to other women
  • 80% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • Our Women4Women network fosters gender diversity by cultivating opportunities to reinforce our culture of inclusion
  • We support and encourage flexible working wherever we can to help you find the best balance between work and lifestyle
  • We are proud to be part of the 30% Club, launched with the goal of seeing women take up 30% or more of the positions on FTSE-100 boards