Executive Assistant

Executive Assistant – 205893 – Jersey City

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Are you ready to explore a world of possibilities?

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Join our DTCC family, and you’ll grow your expertise and become the best version of you. As you embark on a new journey, you’ll be supported and surrounded by other professionals as you learn new skills, advance your career, and see the impact of your efforts every day.

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Pay and Benefits:

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n- Competitive compensation, including base pay and annual incentive n- Comprehensive health and life insurance and well-being benefits, based on location n- Retirement benefits n- Paid Time Off and other leave of absence n

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Why you'll love this job:

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This position for Executive Assistant (EA) will be responsible for the general administrative and clerical support to senior leadership as well as coordination and performance of multiple tasks within the department. A high degree of discretion and professionalism are expected, as well as strong organizational skills and time management skills, creativity, and the ability to anticipate and address needs of the team. The successful candidate will be detail oriented and self-motivated to bring improvements to the department as they are identified. Finally, this person will work with and coordinate a wide range of people and job levels, both internally and externally, and should have strong communication and influence skills. Qualified candidate will have proven track record in supporting senior / C-Suite Executives in large companies. The EA must be personable, professional, flexible, and able to maintain a high degree of confidentiality.

Primary Responsibilities:

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n- Provide administrative support to the senior leader and their direct reports including, but not limited to: extensive calendar management, global and domestic travel arrangements, and ensuring that the leader is prepared for meetings by providing applicable documents in advance of the meetings to allow for sufficient review. n- Coordinating global meetings, such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and contributing to developing overall event experience. n- Coordinate business travel arrangements, including the timely preparation and submission of expense statements. n- Interface with business and function teams, providing support to the team as needed n- Perform general office tasks, including mail distribution, time keeping and ordering supplies for the department, ensuring that this activity remains within budget. n- Handle a wide array of diverse projects. n- Participate in special projects and other duties as assigned n- Aligns risk and control processes into day-to-day responsibilities to monitor and mitigate risk; escalates appropriately n- Develop and maintain working relationships with other departments n

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**NOTE: The Primary Responsibilities of this role are not limited to the details above. **

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Talents Needed for Success:

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n- Work well under pressure in a fast-paced environment and maintain the confidentiality of all interactions and communications. n- Demonstrate excellent PC skills with proficiency in the use of Microsoft Office (e.g., Word, PowerPoint, Excel, MS Project Manager, Access) and e-mail/calendar software. n- Exhibit superior phone manner, proofreading and organizational skills. n- Excellent verbal and written communication skills. n- Excellent planning skills and attention to detail. n- Demonstrate ability to interact with executive-level domestic and international industry contacts. n- Handle multiple tasks making appropriate judgments on priorities. n- Able to learn and apply new information, skills and procedures.
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Additional Qualifications: 

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n- 10 or more years’ administrative and secretarial experience with supporting senior executives
Work well under pressure in a fast-paced environment and maintain the strict confidentiality of all interactions and communications n- Demonstrate excellent PC skills with proficiency in the use of Microsoft Office (e.g., Word, PowerPoint, Excel, MS Project Manager, Access) and e-mail/calendar software n- Exhibit superior phone manner, proofreading and organizational skills n- Evidence excellent verbal and written communication skills n- Evidence excellent planning skills and attention to detail n- Demonstrate ability to interact with executive-level domestic and international industry contacts n- Handle multiple tasks making appropriate judgments on priorities n- Able to learn and apply new information, skills and procedures n

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Who We Are:

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DTCC is the heart of the post-trade market infrastructure for the global financial services industry. From 21 locations all over the world, DTCC, through its subsidiaries, automates, centralizes and standardizes the processing of financial transactions, mitigating risk, increasing transparency and driving efficiency for thousands of broker/dealers, custodian banks and asset managers.

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We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.