Executive Assistant

DTCC

4.8

(63)

Jersey City, NJ

Why you should apply for a job to DTCC:

  • Ranked as one of the Best Companies for Women in 2023
  • 4.8/5 in overall job satisfaction
  • 4.9/5 in supportive management
  • 95% say women are treated fairly and equally to men
  • 98% would recommend this company to other women
  • 100% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • 100% rating on the Corporate Equality Index and was recognized as one of the Best Places to Work for LGBTQ Equality.
  • Flexible + Hybrid work options available
  • Corporate Social Responsibility initiative focuses on charitable giving and volunteerism.
  • #207999

    Position summary

    offers a flexible/hybrid model of 3 days onsite and 2 days remote (onsite Tuesdays, Wednesdays and a third day unique to each team or employee).

    The impact you will have in this role:

    The Executive Assistant (EA) is responsible for providing general support to the Managing Directors (MDs) of Global Business Operations. This requires strong interpersonal, organizational, and time management skills, as well as a strong attention to detail and a high level of accuracy. While supporting the MDs and the Global Business Operations Team, the EA will regularly collaborate with partners, other department leaders, business leaders and colleagues across the firm. The EA will be personable, professional, flexible, and able to maintain a high degree of confidentiality.

    Your Primary Responsibilities:

    • Manage complex schedules in Outlook across multiple time zones for busy executives and professionals

    • Provide comprehensive support to project teams including facilitating meeting schedules, compiling and distributing meeting minutes, tracking project deadlines, and following up on action items

    • Prepare project-related documents including operational management reports, presentations and other documentation needs to ensure smooth and efficient project execution Use Word, Excel, and PowerPoint to create, edit, format, and proofread letters, presentations, surveys, emails, reports and other documents effectively

    • Schedule and coordinate internal/external meetings with other executives, partners, lawyers, and business services colleagues. Coordinate meeting logistics, including but not limited to agendas, conference calls, Zoom and MS Teams video conferences and conference room bookings

    • Maintain the department's invoicing, track expenses, and create expense reports, as well as maintain other confidential files

    • Collaborate with assistants in all areas of the organization to handle logistics for internal and external meetings, projects, and special assignments

    • Liaise with Relationship Partners, Business leaders and potentially external guests and clients

    • Assist in planning and staffing events that may occur before, after or during business hours

    • Coordinate domestic and international travel arrangements for team members, including the timely preparation and submission of expense statements

    **NOTE: The Primary Responsibilities of this role are not limited to the details above. **

    Qualifications:

    • Minimum 5-7 years of demonstrated experience supporting C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization

    • Ability to work both before and after standard work hours as needed

    • Bachelor's degree (Required)

    Talents Needed For Success:

    • Leverage strong day-to-day organizational skills and attention to detail to balance conflicting priorities, manage workflow, and deliver a flawless work product. Determine the appropriate allocation of time to tasks and assignments

    • Apply analytical skills and a broad understanding of the business to effectively interpret and anticipate needs; prevent problems by proactively troubleshooting and then acting and/or seeking clarification when needed

    • Demonstrate flexibility and maintain composure and positive demeanor in the face of constantly evolving demands and shifting priorities. Display high degree of discretion and ability to maintain confidentiality

    • Exhibit strong communication skills including the ability to speak clearly, confidently, and concisely, as well as great active listening skills. Written communications should be professional and free of grammatical and spelling errors

    • Work as a contributing member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals

    • Exhibit sound judgment and the ability to make reasonable decisions in a fast-paced work environment and in the absence of direction; swiftly refer problems/issues to the appropriate person(s) when necessary; and work effectively without constant or direct supervision or guidance

    • Demonstrate advanced proficiency by quickly adapting to new technology and effectively acquiring new skills

    We offer top class training and development for you to be an asset in our organization!

    The salary range is indicative for roles at the same level within DTCC across all US locations. Actual salary is determined based on the role, location, individual experience, skills, and other considerations. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

    Why you should apply for a job to DTCC:

  • Ranked as one of the Best Companies for Women in 2023
  • 4.8/5 in overall job satisfaction
  • 4.9/5 in supportive management
  • 95% say women are treated fairly and equally to men
  • 98% would recommend this company to other women
  • 100% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • 100% rating on the Corporate Equality Index and was recognized as one of the Best Places to Work for LGBTQ Equality.
  • Flexible + Hybrid work options available
  • Corporate Social Responsibility initiative focuses on charitable giving and volunteerism.