Office Administrator

e as the point person for office duties including maintenance, mailing, supplies, equipment, bills, errands, and purchases for meetings

• Schedule meetings and appointments; organize office layout and order stationery and equipment

• Maintain office condition and coordinate necessary repairs

• Partner with HR to update and maintain office policies

• Organize office operations and procedures; coordinate with IT on equipment needs

• Ensure timely invoicing and payments; manage contracts and vendor negotiations

• Oversee office budget and ensure accurate reporting

• Provide general support to visitors and assist with onboarding new hires

• Address employee queries related to office management (e.g., travel, hardware, supplies)

• Liaise with facility vendors (cleaning, catering, security); plan internal events and celebrations

• Manage reception duties including visitor handling, call routing, mail distribution, and meeting room bookings

• Administer business cards, stationery, pantry supplies, and event setup

• Support contractor and security management (ID badges, access tracking, documentation)

• Assist with EHS processes including first aid coordination and compliance

• Report and follow up on facility maintenance issues

• Provide leave cover for Travel Coordinator/Administrator as needed

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field

• Minimum 3 years of experience in office administration or facility coordination

• Experience working in multinational or corporate environments preferred

Skills:

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Ability to work independently and manage multiple priorities

• Attention to detail and commitment to confidentiality

• Familiarity with procurement, budgeting, and vendor management

• Customer-focused mindset with a proactive approach

  What we offer:

  • Competitive compensation and benefits packag****e - including health insurance and transportation allowance
  • Exciting, challenging projects in a dynamic and collaborative team environment
  • We invest in your future - Eaton encourages internal promotions whenever possible. Your growth matters, so we provide ongoing learning & development opportunities through Eaton University.
  • We make your contributions matter - reliability, safety, efficiency, and sustainability are at the core of our dedication to improving people's lives and the environment through power management technologies
  Join us and be part of something that truly matters!

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