Facilities Assistant

Forcepoint

4.2

(5)

Austin, TX

Why you should apply for a job to Forcepoint:

  • 4.2/5 in overall job satisfaction
  • 4.8/5 in supportive management
  • 60% say women are treated fairly and equally to men
  • 80% would recommend this company to other women
  • 60% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • We are committed to a human-centric culture and ecosystem that fosters inclusivity, diversity of thought, mutual respect, and dignity.
  • We are honest and ethical. We are committed to always acting with the best of intentions for our customers, partners, and colleagues.
  • We are passionate about our mission because our solutions protect businesses, critical infrastructures, and governments worldwide.
  • #JR466454

    Position summary

    in Austin, Texas******

    Job Responsibilities Include:

    • Responsible for ensuring that the general office environment is maintained to a safe, hygienic and effective level, including the reporting and coordination of maintenance and fault repairs.

    • Possess the ability and knowledge to carry out minor office repairs to maintain a functional working environment.

    • Ensure building security is maintained by correctly following all security procedures, especially when signing in visitors and issuing or retrieving security credentials and being responsible for security access control management.

    • Responsible for the physical key management system and asset tracking, reporting all security incidents - however minor - to the Corporate Security team.

    • Advise and assist FP employees with using the online desk booking system, ensuring that daily safe-working limits and any issues are highlighted straight away.

    • Monitor office supplies inventory, ordering and restocking items for all common areas and conference rooms

    • Ensure conference rooms and meeting areas are maintained in an orderly manner and ensure setup and breakdown of spaces for meetings and special events.

    • Complete all Day One tasks for new hires, including taking photographs and issuing ID badges.

    • Ensure new FP employees receive way finder maps and COVID run rules with signage descriptions to assist them in integrating into the organization as quickly and safely as possible.

    • Regularly inspects site and make recommendations on security, preventative maintenance and janitorial issues.

    • Oversee the daily operation of the HQ mailroom to ensure that products and items are shipped and received in an effective and timely manner to support Forcepoint global operations.

    • Manage the shipment and receipt of all products, materials, and supplies, completing all necessary paperwork, logging tracking numbers and arranging collection of items as needed.

    • Manage the documentation required to track, trace, and update the status of incoming and outgoing shipments.

    • Communicate effectively with and give clear direction to vendors and their employees involved in the shipment and receipt of products.

    • Maintain the inventory of shipping materials and supplies; restock as needed to ensure that consignments are not delayed.

    • Develop and maintain positive relationships to successfully deliver quality customer service to internal and external customers.

    • Provide an efficient and professional administrative support service.

    • Confidently use office software tools to produce, amend and format documents and presentations to a professional standard.

    • Raise Purchase Orders (POs) for Facilities services, document, and track progress, and receive POs once submitted for payment.

    • Serve as designated fire warden, providing advice in fire prevention planning and ensuring employees and visitors are directed to the assembly points in the event of a drill or fire.

    • Serve as designated First Aider, completing CPR and First Aid certification within 6 months of hire.

    • Ensure that the Facilities Manager, EHS and Security are alerted to any security or safety concerns, however minor.

    • Report COVID related issues as appropriate to Facility Manager and Security.

    • Participate in ongoing technical, safety, and operational process training programs.

    Requirements:

    • Polished, professional appearance.

    • Helpful and sincere attitude.

    • Flexible 'can do' attitude, self-initiative and reliable.

    • Highly organized and efficient with the ability to multi-task.

    • High level of integrity.

    • Familiarity with Microsoft office applications.

    • Excellent interpersonal and communication skills and the ability to meet timelines and deliverables.

    • High School diploma or equivalent is required

    • 1 - 3 years of experience working in facilities and building maintenance is required

    • Working knowledge of basic office technology and software, including Microsoft Office products

    • Extremely Mechanically Inclined

    • Excellent written and communication skills

    • Ability to provide quality customer service to internal and external customers, clients and vendors

    • Demonstrated attention to detail, problem-solving and excellent multi-tasking skills

    • Must meet timelines and deliverables.

    Physical Requirements

    • Ability to sit, walk, stoop, stand, bend, kneel, squat and twist for long periods of time.

    • Ability to walk up to 2 miles a day throughout the facility

    • Ability to grasp, push and pull objects; reach overhead and climb stair intermittently.

    • Lifting up to 50 lbs using appropriate lifting techniques, raising or lowering objects (includes upward pulling).

    Don't meet every single qualification? Studies show people are hesitant to apply if they don't meet all requirements listed in a job posting. Forcepoint is focused on building an inclusive and diverse workplace - so if there is something slightly different about your previous experience, but it otherwise aligns and you're excited about this role, we encourage you to apply. You could be a great candidate for this or other roles on our team.

    The policy of Forcepoint is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

    Forcepoint is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by sending an email to [email protected].

    Forcepoint is a Federal Contractor. Certain positions with Forcepoint require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.

    Applicants must have the right to work in the location to which you have applied.

    Why you should apply for a job to Forcepoint:

  • 4.2/5 in overall job satisfaction
  • 4.8/5 in supportive management
  • 60% say women are treated fairly and equally to men
  • 80% would recommend this company to other women
  • 60% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • We are committed to a human-centric culture and ecosystem that fosters inclusivity, diversity of thought, mutual respect, and dignity.
  • We are honest and ethical. We are committed to always acting with the best of intentions for our customers, partners, and colleagues.
  • We are passionate about our mission because our solutions protect businesses, critical infrastructures, and governments worldwide.