Executive Assistant

GE Vernova

5

(23)

Markham, Canada

Why you should apply for a job to GE Vernova:

  • 5/5 in overall job satisfaction
  • 4.9/5 in supportive management
  • 100% say women are treated fairly and equally to men
  • 100% would recommend this company to other women
  • 100% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • Build your network and connect with other GE employees for professional development via our seven Affinity Networks.
  • We empower our people through coaching and feedback, our talent development philosophy, and even our customizable benefits programs.
  • GE offers many healthcare options; 401(k) plan; tuition reimbursement; adoption resources; employee assistance; and recognition programs.
  • #391724951

    Position summary

    Proactively supports the assigned Country Executive and members of the Country Executive team as needed.

    • Proactively reviews calendars to identify conflicts, assess efficiency and suggest adjustments.

    • Independently executing responsibilities while successfully prioritizing and balancing the needs and workflow of multiple individuals.

    • Manages a range of general administrative services including documentation management, including but not limited to proof-reading (as appropriate), applying signatures, document distribution and storage for prompt access/retrieval.

    • Research travel requirements, confirms travel itineraries and uploads essential details into schedules for easy access and confirmation.

    • Promptly reconciles both T&L and PCard expenses.

    • Coordinates and collaborates effectively with internal and external stakeholders to confirm and schedule all business engagements, as well as on-site and off-site conference arrangements across varying geographic locations and time zones. Ensuring all logistical details with attention to detail.

    • Manages all data and matters confidentially, discreetly and with professionalism always, making interactions a positive experience.

    • Supports Procurement Management on behalf of assigned leader and Country team members (One-Team Canada approach) including - vendor set-up, issuing PO's and payment processing for vendors.

    • Coordinates & files monthly Lobbying activities report for various GEV legal entities. Tracking potential lobbying activity throughout each month.

    • Supports Employee Resource Group (ERG) activities throughout the year. Assisting with vendor purchases, meeting announcements, employee engagement, catering, etc. as necessary.

    • Assist w Country communications - presentations prep, and email wrap-up through to translation and distribution.

    • Support Country distribution list administration - ensuring members are uploaded to appropriate lists as required.

    • Special projects as required.

    Qualifications/Requirements:

    • Bachelor's degree or High School diploma with five years' work experience supporting the senior level in large corporate environments.

    • Minimum five years' experience supporting the C-suite role.

    • Ability to successfully identify, analyze, organize, and execute details in a fast-paced, ever-changing, environment.

    • Ability to successfully manage competing priorities.

    • Highly results driven with exceptional follow through and ownership.

    Desired Characteristics:

    • Bilingual in French and English
    • Outstanding interpersonal and EI skills.
    • Thrives in fast paced environment, ability to adapt to changing priorities with ease.
    • An independent worker - who collaboratives well with others

    Why you should apply for a job to GE Vernova:

  • 5/5 in overall job satisfaction
  • 4.9/5 in supportive management
  • 100% say women are treated fairly and equally to men
  • 100% would recommend this company to other women
  • 100% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • Build your network and connect with other GE employees for professional development via our seven Affinity Networks.
  • We empower our people through coaching and feedback, our talent development philosophy, and even our customizable benefits programs.
  • GE offers many healthcare options; 401(k) plan; tuition reimbursement; adoption resources; employee assistance; and recognition programs.