Project Management Admin

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• Billing Draft Preparation with the customers which have specific invoice formats... Kind of invoices, drafts to be sent to customer for approval

• Support PMs in aligning communications to customers in the right template and following up with all internal/external functions for Project related activities

• Assist project managers in preparing and maintaining project documentation, including Bank Guarantees, insurance documents, and other contractual records.

• Support cash collection activities and coordinate with relevant teams to ensure timely receipts, ensure collection of PDs

• Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment.

• Support project procurement processes, including preparation and tracking of purchase orders, Goods Receipt Notes (GRN), logistics coordination, and supplier payment processing.

• Prepare, distribute, and manage project reports and correspondence ; PPM to understand the open commitments and outstanding billing milestones

• Monitor project progress and update status reports : project closeouts ...etc

• Organize, govern, and maintain archives and document ensuring all project files are accurately stored and updated.

• Organize sub-regional reviews : punch list items follow up, project specific meetings.

• Keep reporting on: sales, CM, billing, cash and PDs by sub-region on weekly basis

• Support onboarding of new project team members.

• Act as a bridge between auditors and OTR team/PMs to provide relevant information to support audit process.

Required Qualifications:

• Bachelor's degree or equivalent experience in business administration, project management, engineering or related field.

• Minimum 5 years of experience in project administration

• Proficiency in Microsoft Office Suite and project management software.

• Attention to detail and ability to multitask in a fast-paced environment.

Desired Characteristics

• Excellent organizational and time management skills

• For candidates based in Saudi: The legal right to work in KSA without company sponsorship or time restriction

• Ability to work collaboratively in a team

• Strong written and verbal communication abilities

• Preferably good experience in project administration and procurement processes and Familiarity with SAP

• Demonstrate ability to analyze and resolve problems

• Ability to document, consolidate information

Additional Information

Relocation Assistance Provided: No