Site Office Administrator

administrative support and implementing processes to meet business objectives.

JOB RESPONSIBILITIES

• Coordinate GPS tours and onsite meetings including conference room reservations, meeting setup, prepare materials and support logistic activities.

• Act as first point of contact for general department inquiries, providing superior customer service and ensuring all incoming requests (e.g., emails, phone calls, visitors, etc.) are prioritized and handled in a timely and professional manner.

• Support Facilities and site administrative tasks: * Updating Badge Profiles, activating access for new hires and badge replacements * Processing Access Requests for Building Lobby Entrance and issuing Temporary Parking passes * Managing GPS Temporary Badges * Coordinating Ground Transportation * Processing Invoice Payments * Acting as the Move Requestor for WISP (a role previously managed by the admin assistant)

• Support HR admin tasks: * Maintain and files papers and documents into appropriate employee files and other HR admin duties. * Assist with the organization and execution of team member engagement activities such as round tables, recognition and other events. * Support GPS communications by maintaining bulletin boards and may be a contributor to internal communications.

• Documentation Management (GPS Legal Entity): * Coordinating receipt of legal resolutions related to GPS Board changes. * Coordinating messenger services to collect certificates from Registro Público Panamá. * Arranging delivery and/or receipt of documentation from/to Morgan & Morgan, PwC, RSM, SEM * Supporting the completion of GPS due diligence processes and ensuring proper storage of documentation.

EDUCATION & EXPERIENCE

• High School Diploma/GED Required

• 2+ years Administrative experience Preferred

• Ability to quickly acquire knowledge of departmental policies and procedures to answer questions and handle day-to-day activities. (Intermediate proficiency)

• Excellent verbal and written communication skills. (English and Spanish) (Advanced proficiency)

• Knowledge of Microsoft Office - Outlook, Word, Excel, PowerPoint, and ability to learn/use other software as needed. (Intermediate proficiency)

• Knowledge of Smartsheet (Beginner proficiency)

• Possess good attention to detail and ability to handle confidential information with a high degree of integrity. (Intermediate proficiency)

• Ability to complete assignments within established timeframes. (Intermediate proficiency)

• Maintains a professional attitude and appearance providing excellent customer service at all times, to include maintaining a good work ethic and assisting team members.

Grainger is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.