Administrative Site Support (m/f/d)

that have a real impact to our communities and society.

Bring your passion, bring your energy and be part of a global team that appreciates a simple truth : Diversity + Collaboration = Great Innovation.

How You'll Make an Impact

• Ensure accurate and timely site and project reporting by collecting, organizing, and maintaining progress data and records.

• Enable effective project communication by supporting the preparation of progress, site, and management presentations.

• Keep site activities on track by attending meetings, documenting minutes, and following up on assigned action items.

• Support smooth site operations by onboarding new personnel and guiding them through site routines, processes, and facilities.

• Provide visibility and compliance by tracking site personnel presence, working hours, and timesheets, and sharing insights with relevant departments.

• Contribute to operational excellence by implementing business processes and continuously improving administrative procedures to increase efficiency.

• Support daily site logistics by coordinating travel, accommodation, transportation, deliveries, and office facilities.

• Maintain a safe and well-functioning site environment by coordinating suppliers, managing office resources, and ensuring PPE availability.

Your Background

• Formal education or proven experience in administration, office management, project support, or a similar role, preferably in a construction or site-based environment.

• Experience supporting projects with reporting, documentation, record-keeping, and presentation preparation.

• Strong organizational skills, with the ability to manage multiple administrative and logistical tasks simultaneously.

• Experience coordinating site logistics such as travel arrangements, accommodation, vehicles, facilities, or supplier services.

• Good working knowledge of data tracking, tables, charts, and maintaining records in both electronic and hard-copy formats.

• Strong communication skills, with the ability to interact effectively with site teams, home-office stakeholders, suppliers, and contractors. English and Spanish are required

• A proactive, service-oriented mindset with the ability to identify inefficiencies and contribute to continuous improvement initiatives.

• Comfortable working in a dynamic site environment and providing backup support during absences or workload peaks.

More about us

A holistic range of competitive benefit program to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us - in work and out.

Apply now

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