Facilities Assistant

The Assistant bridges strategic facility management and day-to-day execution by handling work orders, vendor coordination, logistics, and administrative support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the primary point of contact for all facility-related service requests

• Receive, prioritize, assign, and track work orders through completion

• Ensure timely resolution of maintenance issues, including HVAC, plumbing, electrical, and general repairs

• Maintain accurate records of maintenance activities for reporting and analysis

• Coordinate inspections and servicing for HVAC, fire systems, elevators, and other critical infrastructure

• Identify recurring issues and recommend operational improvements

• Act as the liaison between the organization and third-party vendors

• Schedule, coordinate, and oversee vendor services to minimize business disruption

• Monitor vendor performance against service level agreements (SLAs)

• Review and confirm services are completed as contracted

• Assist with vendor sourcing, bidding, and onboarding processes

• Support day-to-day facility activities including utilities, access control, and workspace functionality

• Ensure common areas and workspaces meet cleanliness and operational standards

• Provide meeting room setup, internal catering coordination, and event support

• Manage office supplies and ensure timely replenishment

• Execute mailroom operations, including shipping, receiving, and distribution

• Maintain up-to-date documentation for inspections, certifications, and service records

• Track maintenance and operational expenses and support budget management

• Prepare reports and maintain organized documentation for contracts, warranties, and services

• Provide responsive and professional support for facility-related inquiries

• Communicate updates on maintenance activities, outages, or workplace changes

• Follow up with employees to ensure satisfaction with completed services

• Present information and respond effectively to questions from employees, vendors, and leadership

JOB QUALIFICATIONS
KNOWLEDGE REQUIREMENTS

• Strong problem-solving skills with the ability to collect data, analyze information, and draw valid conclusions

• Effective communication skills, both verbal and written

• Ability to manage multiple tasks and prioritize work in a fast-paced environment

• Proficiency in Microsoft Office and Windows-based systems

• Ability to operate facility management or company-specific software systems

• Basic math skills, including ability to calculate rates, ratios, and percentages

• Strong organizational and record-keeping skills

• Ability to work independently and follow standard procedures

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, or any other characteristic protected by law.

BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver's license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (https://www.ic3.gov), the Federal Trade Commission identity theft hotline (https://www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.

Accommodation Statement

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to [email protected] or calling 727-803-7988 with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.