Administrative Assistant, Robotics R&D

Robotics & Digital Solutions, part of Ethicon, Inc., is recruiting for an Administrative Assistant, Robotics R&D. This position is located in Santa Clara, CA.

Robotics & Digital Solutions is part of Ethicon, Inc., a global leader in surgery with products and solutions found in almost every operating room around the world. Ethicon has made significant contributions to surgery for more than 100 years from creating the first sutures, to revolutionizing surgery with minimally invasive procedures. Our continuing dedication to Shape the Future of Surgery is built on our commitment to help address the world's most pressing health care issues and improve and save more lives. Through Ethicon's surgical technologies and solutions including robotics, digital solutions, sutures, staplers, energy devices, trocars and hemostats and our commitment to treat serious medical conditions like obesity and cancer worldwide, we deliver innovation to make a life-changing impact.

This position will provide outstanding administrative support and assistance to the Global Head of Robotics Research and Development. The Administrative Assistant will directly support the Global Head of Robotics R&D and the broader Robotics R&D leadership team.

Key Responsibilities

• Responsible for calendar management and coordinating schedules
• Be the face of the Robotics R&D LT when hosting team meetings or visitors while they are onsite
• Assist in the preparation of high caliber presentation material for senior leadership updates and review meetings
• Manage special projects as needed
• Coordinate complex and fluid schedules and travel arrangements
• Submit and reconcile expense reports in Concur
• Attend meetings and record/distribute action items
• Plan and schedule meetings, presentations, and other office related events to maintain and build team culture
• Coordinate conference room scheduling and catering for larger meetings as needed
• Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
• Maintain office environment and serving as single point of contact for facilities