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ore equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world's most pressing healthcare challenges.
We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
The Executive Administrative Assistant plays a crucial role in providing high-level administrative support to the Global Leadership Team of Therapeutics Development & Supply (TDS). This position requires the ability to manage complex administrative duties, respond effectively to shifting priorities, and engage with various internal and external stakeholders to ensure seamless operations.
Primary responsibilities:
Manage a complex calendar for executives, prioritize meetings, and ensure maximum time effectiveness.
Anticipate and proactively prevent scheduling conflicts.
Coordinate domestic and international travel arrangements for senior leaders.
Prepare and submit expense reports efficiently.
Execute general administrative duties, including PO creation, responding to routine inquiries, and maintaining confidential records.
Screen calls, draft correspondence for review, and follow up on delegated tasks.
Ensure flawless office management for the Leadership Teams, addressing their needs regularly.
Collaborate with senior management and their teams to solve complex problems related to department or project initiatives.
Identify and implement process improvements for administrative processes.
Support onboarding and offboarding processes for employees, working closely with HR functions.
Facilitate the coordination of Leadership Team meetings, Town Halls, and other large gatherings.
Exhibit excellent verbal and written communication skills
Build relationships with a customer and employee-focused approach, maintaining professionalism under pressure.
Utilize advanced skills in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook) and other organizational software (e.g., Concur, Ariba, SharePoint).
Create and manage complex cross-departmental SharePoint sites and portals.
Provide guidance and support to peers in the Centralized Admin Network (CAN), fostering best practices and harmonizing administrative support across teams.
Act as a backup for other executive assistants within the CAN network.
Utilize sound judgment and discretion to independently assess and resolve complex situations or problems as they arise.
Qualifications
Education:
High school diploma required
College degree preferred
Required:
Minimum of 6 years of experience at the Executive Assistant level
Experience utilizing various database systems and preparing structured information in a presentable manner
Global calendaring experience in a complex matrix environment understanding time zone impacts to meetings and travel schedules
Strong organizational skills, written communication, interpersonal skills, and attention to detail
Ability to work under minimal supervision while handling multiple tasks and priorities
Proactive attitude with a focus on anticipating and addressing stakeholder needs
Strong computer skills working with Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.)
Preferred:
Experience with Artificial Intelligence (AI) tools
Experience organizing large-scale meetings
This job posting is anticipated to close on December 10, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://https://www.careers.jnj.com to accept additional applications.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.