Manager Contract Process & Operations Leader

At the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We are Janssen. We collaborate with the world for the health of everyone in it.

Janssen Scientific Affairs, LLC is part of the Janssen Pharmaceutical Companies

The Manager Contract Process Leader is a manager who will partner with JSA and Medical Affairs scientific staff to drive the coordination of activities necessary to meet cross-Therapeutic Area research operational objectives and timelines (e.g., HCC reviews, CPC coordination, contracting, budget tracking, etc.), including interacting with associated systems (Totality, Gensight PMT, Sharepoint, ICD/Icertis, eMarketplace, Aravo, Ariba). This is a key interface role to ensure compliance with company and departmental policies and processes, primarily in the area of contracting/procurement and health care compliance review. The individual will also assist with process development, training, and financial reconciliation. This role could be a supervisory role with leadership and development responsibilities for 1-2 Process Coordinators/contractorsThe Contract Process Leader is a manager who will partner with JSA and Medical Affairs scientific staff to drive the coordination of activities necessary to meet cross-Therapeutic Area research operational objectives and timelines (e.g., HCC reviews, CPC coordination, contracting, budget tracking, etc.), including interacting with associated systems (Totality, Gensight PMT, Sharepoint, ICD/Icertis, eMarketplace, Aravo, Ariba). This is a key interface role to ensure compliance with company and departmental policies and processes, primarily in the area of contracting/procurement and health care compliance review. The individual will also assist with process development, training, and financial reconciliation. This role could be a supervisory role with leadership and development responsibilities for 1-2 Process Coordinators/contractors

Coordinate creation of End to End Process support across JSA. The JSA Contract Process operational support includes gathering required information from Study/Project Leads, completing eMarketplace contract requests, interacting with Procurement and Contract managers, interacting with suppliers and HCP consultants, and facilitating review of redlines. Review project proposals / SOWS / Change Orders to ensure accuracy in JSA/MAF financial and contractual information (including influencing external suppliers). Coordinate Contract Execution with signatures from senior leadership

Coordinate cross functional partner review for JSA projects, including gathering required information from Study/Project leads, creating Totality transactions for HCP non-customer engagements (eg Full Totality HCP transactions), interacting with Fee For Service Specialist on HCP Customer (eg. CPC) engagements, and facilitating responses to requests for additional information. Collect and analyze appropriate, compliant documentation required for Totality transactions (gathering CVs and processing of FMV calculator for HCP payments, upload project details and final project proposals in system, reassigning transaction ownership, and monitoring transactions for approval).

Coordinate system entry of JSA projects to support project/resource tracking, including gathering required information from Study/Project Leads and completing initiation stage gate and financial milestone entries in Gensight PMT for JSA. Coordinate with Process specialists to align operational activities in End to End Research Process (RECAP intake and submissions, and eventually RRAMs system entries).

Provide guidance to Study/Project Leads on company and departmental policies and processes. Acts as a resource for scientific staff to troubleshoot and solve issues in the above areas Identify and recommend process improvements. Assist in support of development of New Hire Training, Onboarding and Offboarding, including maintenance and development of process tools and resource guides for Study/Project Leads and Suppliers.

Cross-functional partnering leading/influencing with Med Affairs, Procurement, Finance, Contract managers in Commercial Contracting COE and Contracting, HCC, legal, and IT. Active participation in Procurement-led Continuous Improvement bi-weekly discussions as JSA representative.

Support financial and budget tracking for JSA. Partner with finance to manage reconciliation Of HCP payments, invoices, and purchase orders for budget updates and financial closing activities. Lead coordination of quarterly Supplier Accrual process (ACREW) with Global Services (GS) Finance. Ensure accrual documentation is collected, analyzed, and documented appropriately in GS collection templates per established timelines. Support updates to Finance as required by the financial calendar (e.g. Latest Thinking and annual forecast submissions, budget reclass and cross charge activities), working with each project manager (~50) to adjust timing on project spend, providing monthly updates to senior management at Leadership Team meeting as requested, working with suppliers on accrual templates and invoicing.

Interfaces with multiple partners related to execution of program activities.  Interfaces with external vendors to obtain necessary information and drive to achieve results within set timelines.  Must demonstrate the ability to operate in a matrix environment, and be experienced with cross-functional alliances. Able to think creatively, critically, and proactively, with strong problem solving skills. Collaborative and flexible in personal interactions at all levels of the company.