Operations Assistant

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Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Dublin, Ireland
Job Description:

Johnson & Johnson MedTech are seeking an Operations Assistant based in Dublin on a 12-month fixed term contract.

Johnson & Johnson MedTech produce a broad range of innovative products and solutions used primarily by health care professionals in the fields of orthopaedics, surgical oncology, general surgery, neurosurgery & neurological disease, infection prevention, cardiovascular disease, and aesthetics. As the most comprehensive devices business in the world, Johnson & Johnson Med Tech is best suited to serve evolving customer needs, train more surgeons to improve standards of care, and treat more patients globally as access expands.

Role Purpose:

Daily receipt, warehousing and dispatch of products and goods related to business. Perform inventory and quality checks on all loan sets returned from hospital and prepare/replenish each set for next use.

Key areas of responsibility:

To pick, assemble and pack orders from picking lists or direct delivery notes daily following SAP procedures.

Whilst picking products, ensuring they are fit for purpose; packaging and/or box is accurately sealed and the product is not subject to any damage.

To have a solid understanding of all dispatch methods and the preparation of any labels/documentation required.

To assist with regular rolling stock checks.

To be able to evaluate and complete credits, exchanges or goods returned. Returning items to stock in the warehouse using SAP.

To have a solid understanding of how to operate equipment used in the distribution store as requested by the Distribution Team Leader. Ensuring only equipment you have been trained to use is operated.

To help maintain the safety, general housekeeping and efficiency of the department.

Attending training courses, internal or external, as and when required.

To assist other departments with goods flow issues and any queries through day to day activities

Operation Loan Equipment

Daily receipt of returned loan sets.

Check and ensure that all loan equipment is fully and accurately maintained.

Damaged instruments or implants are to be removed and retained

Liaise with Service Centre staff where necessary re. quality of instruments

Produce statistics for monthly reports

Liaise with colleagues in the Loans Administration department regarding daily workload and issues arising

Check equipment after each use to identify items to be invoiced and updated within the set.

Make sets available, ready for the next time they are required

General - assist where vital with other duties within the department.

Quality Management System:

You are required to work within the Company Quality Management System with legislative requirements imbedded for the distribution of Human Tissue and Cells for human applications in the establishment in accordance with the Directive 2004/23/EC, which is transposed into the following:

S.I. 158 of 2006 entitled European Communities (Quality and Safety of Human Products and Cells) Regulations 2006, transposing Directives 2004/23/EC and 2006/17/EC;

S.I. 598 of 2007 entitled European Communities (Traceability Requirements, Notification of Serious Adverse Reactions and Events and certain Technical Requirements) Regulations 2007

Includes participating in training, reporting complaints and safety concerns regarding any medical device or human tissue product to the responsible person or quality and regulatory compliance department.

Skills and proficiencies required:

Excellent interpersonal skills, both verbal and written, well organised, numerate

Strong collaboration skills and ability to build partnerships internally and externally

A self-motivated, committed team player

E-literate and a general technical aptitude

Attention to detail

Proactive and flexible demeanor to all demands of the department

To work in an efficient, neat and tidy manner

Accuracy and attention to detail