Project and Portfolio Manager

Position Title: Project Portfolio Lead and Project Manager

Function: Engineering & Property Services – Project Management

Reports To: Director, Project Management EMEA (Sub-Region EU North)

Geographical Reach: Depuy Site, Ringaskiddy, Cork, Ireland.

Overview

At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities and forward progress. As the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good. We strive to improve access and affordability, create healthier communities, and put a healthy mind, body and environment within reach of everyone, everywhere. Every day, our more than 130,000 employees across the world are blending heart, science and ingenuity to profoundly change the trajectory of health for humanity.

At Engineering & Property Services (E&PS) we take care of all J&J buildings around the world providing end to end services from Real Estate, Engineering & Strategic Project Delivery to Facilities Management. We have a profound influence on the entire J&J Enterprise, providing innovative workplaces where our employees can collaborate and grow, and delivering flexible site solutions which enable our business to best serve our important customers and patients.

The Project Manager is accountable for the delivery of a facilities capital project portfolio of 14 – 20 MM Euro annual spend at the Depuy site in Cork, Ireland. The role will include facilities related projects as well as the facilities component of manufacturing projects. They will act as the single point of contact to all site business owners for site based facilities capital projects.

A major focus is on the accountability for the site capital portfolio while ensuring consistency with business strategy, commitments and goals. They will be accountable for leading and ensuring portfolio delivery and communicating portfolio status, issues and solutions to management and to the project teams. They will also further develop and lead the project delivery organization in all aspects. They are responsible for the full process from project preparation, submission for CAR approval, project execution and handover to the operational teams. They will ensure that J&J’s IDEA (Ideation- Definition-Execution-Assessment) project delivery process is consistently used.

They will also act as Project Manager and lead specific projects thru our standard Project management standards FPX (Flawless Project Execution) and IDEA. Responsibilities include: driving innovation to ensure safety in design and construction is achieved, translating the business needs of our internal clients in to a technical solution, applying learning tools, coordinating and aligning project teams, and ensuring that our project delivery standards are followed.

Key relationships include collaboration with E&PS functions (Real Estate and Facility Management and Service Partners) CCFS/Procurement, EH&S, ITS and affiliate Engineering Groups across other functional areas, establishing effective working relationships with partners.

Key Responsibilities

Portfolio Management :

•Acts as single point of contact (SPOC) for the site(s) business with accountability for the delivery of the capital portfolio. This includes regular updates on portfolio performance, discussion of risks/issues with mitigations etc.

•Partner with site finance and business partners on capital spend, monitor and adjust as needed

•Ownership of capital planning processes (Long Range Financial Planning, Business Planning) and cycles while partnering with Finance and other business partners

•Responsible for the project prioritization process working closely together with site business partners.

•Ownership of portfolio processes and governance to track status, performance of overall capital portfolio (e.g. governance for review/approval CAR, establishing and monitoring key performance indicators at project and portfolio level)

•Ownership of project processes (FPX, IDEA) ensuring consistent project delivery

•Manage, develop and lead the project delivery organization, including delivering construction safety and identifying and securing appropriate internal and external resources to deliver quality, safe, compliant and productive infrastructure with a focus on reliability and customer service excellence.

Project Management

•Acts as Project Lead on Projects from concept to handover and business value realization stage in accordance with our IDEA process while collaborating across functional areas with business partners.

•Establishes alignment with sponsor, agrees management of customers, and aligns Internal and external teams to deliver the Project Objectives

•Communicates regularly with the Sponsor and aligns on communication to team members on all aspects of projects based on key performance indicators, maintains project communications and prepares reports for E&PS and Business Leadership.

•Understands the project intake process, solutioning and how projects should meet the business need, prepares for stage gates, and the development of the selected option for capital approval requests.

•Identifies appropriate project delivery functions, resources and strategies for the project via a Project Execution Plan.

•Coordinates the design, execution and close out of all project related activities including leading internal resources and the procurement of third party contractors, suppliers and consultants and monitors the project to plan against final project objectives.

•Controls and manages risks, changes and requests for changes with Sponsor and team.

•Handles Project Close Out activities including operational handover archiving, and financial project close and collation of benchmarking and lessons Learned and provide feedback to ensure continuous improvement