SEA Medical Education and Compliance Associate

Johnson & Johnson International (Singapore) Pte Ltd is recruiting for a(n) SEA Medical Education and Compliance Associate, located in Singapore.

Key Responsibilities:

• Responsible for end-to -end execution and coordination of digital and face-to -face SEA Medical Education activities
• Accountability for tracking progress of projects, their execution and financial management of the Medical Education events and projects
• To ensure compliance excellence in all matters related to MAF best standards and processes in compliance and audits
• Ongoing project liaison with SEA Medical Advisors and as applicable, APAC and other local operating companies and external stakeholders

Medical Education

• Work in collaboration with the SEA Medical Advisors to develop Medical Education plan as part of the strategic business planning process, ensuring strong rationale and appropriate budget estimations.
• To drive the planning, execution, and follow up of SEA Medical Education activities, engaging all internal Operating Company stakeholders, agency partners, and faculty members as appropriate.
• Oversee agency partners in coordination of SEA Medical Education activities including accountability for tracking progress of projects, their execution, and financial management.
• Build and maintain strong relationships with the external scientific community (experts, HCPs, scientific societies etc), agency partners, and key internal Regional and Operating Company stakeholders across SEA/Asia Pacific.
• Coordinate and follow up of the educational grant and sponsorships management process.
• Support MAF in CPD/ CME submission to relevant external institutions and agencies
• Support MAF in post-event tracking, filing as appropriate according to document retention and archiving policies

Medical Compliance Management

• Develop SEA MAF SOPs and to ensure team is trained on SOPs
• Responsible for training team on relevant MAF SOPs to prepare for audits; and key  support for relevant audits/ inspections
• Accountable for review MAF related audit reports and ensure MAF training records are continuously updated
• Ensure appropriate documenting, tracking and escalating non-Compliance issues

Budget Management

• Prepare and administer records of all internal orders, purchase orders, requests for payments, invoices, and meeting cards liquidation
• Responsible for initiation, following up and completion of payment process for all MAF related activities
• Responsible for budget planning, tracking and reporting of medical education programs, grants and consultancy agreements activities – in accordance with finance update cycles, escalating budget discrepancies as appropriate

Other Medical Operations and Efficiencies

• Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy
• EPIC Hiperos TPI DD submissions/ renewals – DD evaluation form and Business relationship creation
• iMedical review of medical education materials, archive MAF materials as appropriate
• Collate and provide department performance metrics, reporting and communications to internal stakeholders
• Organize and maintain all department belonging files and archival of MAF related documents/ materials according to document retention and archiving policies.
• Research related activities, pre-approval access activities and publications approval processes
• Identify process efficiencies, coordinate the development of process improvements and develop standard operating procedures as needed