Senior Facilities Coordinator (Office Manager)

Moody's

3.9

(9)

Prague, Czechia

Why you should apply for a job to Moody's:

  • 78% say women are treated fairly and equally to men
  • 89% would recommend this company to other women
  • 100% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • Moody’s Women’s ERG seeks to enhance the recruitment, retention, promotion and professional development of female professionals.
  • RE-IGNITE is a paid 16-week return to work program designed for individuals wishing to restart their careers after a career break.
  • Commitment of $1 million over the next five years to promote equal justice and advancement of the Black community.
  • #28240685

    Position summary

    s Coordinator (Office Manager) will responsible for supporting Moody's lines of business by having overall responsibility for the management of facility operations, maintenance and repairs, occupancy planning activities in Moody's office of approx. 95 colleagues.

    Responsibilities:

    • Responsible for continual communication / interaction with the building landlord(s) or managing agent(s) and Moody's department managers relating to the conditions and appearance of the facilities and provision of services by the landlord.

    • Provide support to business operations in coordination with other members of the Corporate Services Department staff, for the following functional areas: (i) procurement and sourcing, (ii) travel management, (iii) real estate

    • Provide support to other Moody's shared service groups including but not limited to Information Technology, Business Continuity and Corporate Security.

    • Assist in the development of the operating plan and budget for the property, subject to the approval of the Moody's senior management. Review invoices related to the operation budget for the facility.

    • Participate in the selection of contract services, development of specifications, vendor negotiation of service agreements and day to day monitoring of vendor performance to assure full compliance with standards established within the service agreements and the pre-purchased warranties associated with the equipment.

    • Coordinate all third-party office facility contracts (e.g. cleaning, air conditioning, furniture, security, plant maintenance, pantry services, leased office equipment (copy machines), office furniture, and any other office service contracts).

    • Work with the Corporate Services project group related to approved projects for the facility when required.

    • Supervise and make recommendations around space utilization and implementation of industry technologies associated with open work space environments including but not limited to desk sharing, collaboration space(s) and amenity spaces.

    • Provide emergency response and backup support for operational staff in handling on-call facilities emergencies as well as ensure compliance with security policies and practices, especially related to physical security of facilities. Maintain corporate compliance with all local workplace/facilities regulations

    • Management of the reception of guests & visitors, travel and accommodations administration, postal services, and meeting rooms.

    • Participate in crisis management and business continuity planning. Assist with corporate wide contingency planning/business continuity efforts.

    • Coordinate communications related to facility information with the Global Corporate Communications Department.

    • Respond to ergonomic inquiries per Moody's guidelines.

    • Participate in ad-hoc projects as assigned.

    • Responsible for Health and Safety to meet the local legislation including fire marshals training program, first aid training coordination, evacuation and set up of "meeting point", in-evacuation procedures.

    • Selected HR responsibilities (attendance, travel and expenses)

    Qualifications:

    • Must have a positive customer service attitude

    • Proficient in Microsoft Office Applications

    • Must have excellent communications skills, verbal and written

    • Secondary school degree

    • Written and verbal English proficiency at B2 or above on CEFR scale

    • Written and verbal Czech/Slovak proficiency at C1 or above on CEFR scale

    • At least 3-5 years relevant proven experience

    Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

    Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.

    Why you should apply for a job to Moody's:

  • 78% say women are treated fairly and equally to men
  • 89% would recommend this company to other women
  • 100% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • Moody’s Women’s ERG seeks to enhance the recruitment, retention, promotion and professional development of female professionals.
  • RE-IGNITE is a paid 16-week return to work program designed for individuals wishing to restart their careers after a career break.
  • Commitment of $1 million over the next five years to promote equal justice and advancement of the Black community.