Executive Assistant Hospital & Covid team




Ixelles, Belgium


Position summary

Do you want to be part of an international, innovative, world-class pharmaceutical company? Of an organization committed to putting patients first? Pfizer has always evolved with the changing needs of the people who rely on us to create a healthier world. Guided by our four values: Courage, Joy, Equity and Excellence, our breakthrough culture lends itself to our dedication to transforming millions of lives.  

Executive Assistant Hospital & Covid team

Location: Elsene, Brussels

About the role

Provide logistic and administrative support to a group lead and her team and proactively contribute in preparing, processing, following up and ending activities in order to facilitate and optimize the category department achievements.  

Main responsibilities

  • Take a central role in the logistic and administrative tasks of the hospital department for medical, customer facing colleagues and marketing. Provide logistic support to entire team.
  • Follow up all administrative procedures through Pfizer’s internal systems (contracts, purchase orders, suppliers, e-payments,…)
  • Follow up of promotional materials process in support of CBLs (product managers): contact with Staci
  • Work in close cooperation with the legal team for a final review to be 100% compliance with all Pfizer compliance policies and procedures.
  • Play a central role in enabling teamwork and collaborative/inclusive culture within the team
  • Congress and corporate sponsorship organization

About you

  • Education: Graduate in Office Management or equivalent experience in the field of administration, secretarial work or office management
  • Experience: first well-founded years of relevant experience (all-round administration support: travel, meetings, budget, ….)
  • Language skills: Dutch (C2) & English and French (C1)
  • Computer literate
  • Skills:
  • You can work autonomously and have an eye for details
  • You have a service-minded attitude, good organizational skills (multitasking) and like to take initiatives.
  • You have a positive mind-set, you are a team player and have a flexible working attitude.

What do we offer?

Innovative company Pfizer has a pipeline full of innovative medicines for a variety of conditions. As a Pfizer colleague, you'll have the opportunity to maximize the impact of medicines for patients in a variety of ways. In short, you make a real difference.

Development opportunities We are always looking for top talent. We believe you will never stop learning and there will always be a new opportunity for your development. That is why we have broad opportunities in the Belux organization. There are regular opportunities for training or to gain experience in a different field or even advancement to an international position.

A culture where you can be yourself We are a large, international organization with people from all over the world. At Pfizer everyone should be able to be themselves, that's what we strive for and live by.

Work/life balance At Pfizer, we know that if you really want to make an impact on people's lives, it's important that your people are at their best. That's why we offer our colleagues good working conditions, such as an appropriate salary and opportunities to work from home. Working a lot of overtime is not the norm for us. We also believe that work and having fun should go hand in hand. That's why, for example, you can participate in all kinds of activities outside of work.

Are you interested?

Do you know enough and have you decided to respond? We are curious about you and invite you to submit your application via the apply button below. You don't have to worry about a deadline to respond. We keep looking until we have found the right candidate for this position.

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

We kindly ask you to provide your application documents in English!



Pfizer discovers, develops, manufactures and distributes medicines and vaccines. Pfizer wants to contribute to better health and wellness for everyone, at every stage of life. Pfizer works with the government and other health partners to provide quality and accessible healthcare. The patient is central to this story. 

Pfizer has four offices in Belgium with which it supports its Belgian and international activities: 1) Anderlecht, where the Pfizer Clinical Research Unit is located. This is a fully equipped phase 1 research center. With that of New Haven (US), it is one of two Phase 1 Pfizer research centers in the world, 2) Elsene_, the Belgian headquarters, 3)_ Puurs_, Pfizer's production and packaging site, and 4) Zaventem, the international Pfizer's Logistics Center._ 

More information can be found at https://www.pfizer.com, https://www.pfizer.be and on Facebook and Twitter. 


Why you should apply for a job to Pfizer:

  • 4.5/5 in supportive management

  • 78% say women are treated fairly and equally to men

  • 79% would recommend this company to other women

  • 81% say the CEO supports gender diversity

  • Ratings are based on anonymous reviews by Fairygodboss members.
  • 23-25 Week Maternity Leave (Fully paid for birth parents)

  • Family building benefits include $35,000 fertility services + $25,000 adoption and surrogacy services

  • Pfizer is a founding member of Healthcare Businesswomen's Association Gender Parity Collaborative