Site Affairs, Associate (Pearl River)

ROLE SUMMARY

The Site Affairs, Associate Pearl River will provide comprehensive support to the Pearl River Site Affairs and Communications Team based in Pfizer’s Pearl River, New York site which serves as the global headquarters of Pfizer Vaccine Research and Development. This role will effectively execute end-to-end management of project responsibilities related to key Vaccine R&D initiatives and Pearl River Site related events. The includes duties such as event planning, meeting coordination, communicating with third parties such as vendors, and managing other business needs as requested. The colleague will work independently in self-directed environment and taking accountability for decisions and outcomes.

ROLE RESPONSIBILITIES  

• Lead Pearl River Site Affairs projects, either alone or in partnership. This includes planning meetings and events for the Vaccine R&D Leadership Team and Pearl River Site Leadership Team such as Town Halls, All-Hands Meetings, VIP site visits, Science & Culture events, colleague engagement events, onboarding new hires and interns, etc.
• The colleague will coordinate support functions for the event and activities they support, e.g., catering, AV equipment, communications.
• Manage overall Pearl River site calendar of events, working with other Site Affairs colleagues, VRD administrative professionals and VRD and Site leadership team members as appropriate.
• Support the VRD and Site Communications, helping to develop and leverage Pearl River SharePoint site and Yammer to increase the value and utilization of these channels among target audiences.
• Providing meeting management support including agenda development and distribution, meeting material coordination and distribution, tracking decisions and action items.
• Coordinate WRDM and VRD Awards award recognitions and distributions for the site.
• Work in close collaboration with finance partner to monitor budget to ensure it is aligned with plan.
• Applying and adhering to financial and compliance systems/processes.

BASIC QUALIFICATIONS

• High school diploma or GED
• Candidate should have 2+ years project management or event planning experience
• Demonstrated strong self-starter, independent, pro-active, and self-motivated
• Exceptional organizational skills are required. Candidate must be able to identify priorities and exercise sound judgment in accomplishing work in appropriate priority order, based on own assessment of urgency and importance, working with a minimal amount of supervision.
• Ability to work well both in team environment as well as operate independently with minimal supervision
• Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization
• Use good judgment while working with highly sensitive, confidential material and information
• Independent, proactive and anticipate needs versus reactive
• Excellent typing and proofreading skills
• Proficiency in MS Word, Excel, PowerPoint, and Outlook are essential
• Proficiency in Pfizer systems
• Ability to work flexible hours (early AM, overtime, etc.) when needed

PREFERRED QUALIFICATIONS

• Bachelor’s degree
• 4+ years project management or event planning experience
• Knowledge of Pfizer organization processes and procedures preferred
• Strong organizational knowledge of Pfizer headquarters environment preferred

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

Some non-standard business hours required to support events

OTHER INFORMATION  
Work Location Assignment: On Premise

Other Job Details:

Eligible for relocation package

Eligible for employee referral bonus

#LI-PFE

Relocation assistance may be available based on business needs and/or eligibility.

Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment.  As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations.  These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure.  Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act.  Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government.  If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.  Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.  Pfizer is an E-Verify employer.

Public Affairs & Communication