Administrative Business Partner, London

About Pinterest:  

Millions of people across the world come to Pinterest to find new ideas every day. It’s where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you’ll be challenged to take on work that upholds this mission and pushes Pinterest forward. You’ll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.

Our new progressive work model is called PinFlex, a term that’s uniquely Pinterest to describe our flexible approach to living and working. Visit our PinFlex landing page to learn more. 

We're looking for an Administrative Business Partner to support our Senior Sales leader(s) in the UK, Ireland, Netherlands & Nordics region (UNN) as well as supporting our busy London office. You’ll manage busy schedules and maintain great relationships internally and externally, and you’ll need to be an amazing communicator who’s passionate about details. 

What you'll do:

• Assist with calendar management (update meeting cadences, colour coding) and maintenance (schedule/re-schedule meetings with numerous attendees, navigate scheduling conflicts)
• Support Exec led team meetings, including capturing and circulating notes and action items
• Support Exec led events, including logistics management, content collection, and presenting content 
• Assist with coordinating team morale activities (e.g. proposing options, sourcing vendor/facilitator, booking, and live event support)
• Manage reconciliation of expenses for the exec(s) supported
• (If applicable) Assist with travel coordination
• Assist with swag orders for the assigned leader & team (employee swag)
• Support in coordinating with business facing XFN partners such as HR (recruiting related meetings / org changes)
• Manage scheduling meetings for the exec with external partners 
• Support in managing exec’s recognition budget (STARS / AwardCo) 
• Provide in person support for offsites, all hands, or specific working sessions.
• Assist Pintro Team (Pinterest’s onboarding program) locally with Pinterest Guest Training programme for new hires at local office
• Provide assistance to visiting internal and external guests
• Assist Events team as local POC for Office wide events/swag
• Act as on the ground local support & logistics management in collaboration with Workplace/IT teams

What we’re looking for:

• 5+ years experience, ideally supporting VP or Director level executives
• Proficient in gSuite, Keynote, MacOS, MS Office Suite 
• Excellent writing, communication, interpersonal skills
• Excellent organisational skills to execute multitasking in a fast-paced deadline oriented environment 
• A creative problem solver and someone who looks at the bigger picture to drive for appropriate solutions 
• Ability to move quickly and make confident decisions while being a data-driven and analytical thinker
• A passion for Pinterest
• Ability to work independently while demonstrating good judgment and offering thoughtful solutions
• Ability to handle ambiguous situations and constant change with confidence 
• Team player capable of executing and finishing end-to-end tasks
• Handle confidential information with integrity
• Fluent English

#LI-HR4
#Hybrid

Our Commitment to Diversity:

At Pinterest, our mission is to bring everyone the inspiration to create a life they love—and that includes our employees. We’re taking on the most exciting challenges of our working lives, and we succeed with a team that represents an inclusive and diverse set of identities and backgrounds.