PGIM | Executive Assistant to the Head of ESG at PGIM (13-month maternity cover)

Prudential Financial

3.4

(34)

London, United Kingdom

Why you should apply for a job to Prudential Financial:

  • 79% say women are treated fairly and equally to men
  • 76% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • Flexible work arrangements.
  • Extensive maternity and paternity leave, and child care benefits.
  • Women’s Initiatives to Grow, Network, and Share (WINGS) business resource group and targeted leadership development opportunities.
  • #R-116886

    Position summary

    ow today.

    At PGIM, You Can!

    What you can expect

    • Provide executive level administrative support to the Global Head of ESG as she interfaces with clients and business partners up to the most senior levels within the organization and externally.

    • Coordinate multi-stop international and domestic travel arrangements including preparing detailed itineraries and submitting and tracking expenses. Frequently working across multiple time zones.

    • Schedule and coordinate meeting logistics for globally based constituents, including reserving conference rooms, arranging video conference connectivity, international dial in numbers for conference calls, preparing meeting materials and other logistics

    • Secretarial duties for PGIM ESG Council. Tasks include:

      • Preparing agendas and papers

      • Minute taking minutes

      • Start to finish event organizing for the yearly PGIM ESG Council International offsite

      • Following up on PGIM ESG Council actions and cooperate with PGIM businesses and corporate functions to request needed info/intelligence.

      • Create and distribute the weekly ESG media news roundup

    • Email/Calendar management: being a gatekeeper and strict timekeeper

      • Complex management of email account to include filing, prioritizing, clearing daily email influx, maintaining a to do list system and responding to emails on the Global Head of ESG's behalf

      • Follow up reminders on outstanding deadlines

      • First point of contact for effective diary, email, telephone and meetings management.

    • Review of spend posted to ESG cost centre and challenging/adjusting where necessary

    • Perform other administrative duties and special projects as assigned

    • Liaise with the IT department to manage and resolve IT/mobile device issues

    • Work closely with the Global Head of ESG and the ESG team to understand the strategy and initiatives related to the development of ESG capabilities globally

    • Provide support in researching relevant information, e.g. competitor disclosures, working closely with the ESG team to provide support in intelligence gathering and coordinating with other internal parties

    • Using Power Point, help producing materials for the Global Head of ESG's meetings as appropriate, including working with the ESG team, relevant stakeholders within PGIM and compliance to create/edit slides and making suggestions on how slides could be enhanced graphically.

    • Ensuring all materials being released to internal and external stakeholders are up-to-date, accurate and consistent with PGIM's policies and approved templates and standards and are reviewed by compliance/legal as appropriate.

    What you will bring

    • Proven experience as an Executive Assistant in a similar role supporting senior level executives within Asset Management

    • Team player with high energy and a positive attitude with the ability to work well with all levels of the organisation;

    • Ability to multi task with the initiative to work seamlessly in a hybrid working environment and with colleagues based in different locations. Confidence to make certain decisions and react to internal and external requests in the Global Head of ESG's absence and know when to reach out to the Global Head of ESG or others to inform and discuss action.

    • Proactive in taking initiative to provide administrative support/guidance where it is needed without instruction and following through; ability to plan and think ahead

    • Ability to work under minimal supervision and effectively prioritise multiple assignments under time constraints

    • Excellent written and verbal communication skills with the ability to maintain close communication with all team members and coordinate all parties (across the organisation and with third parties), foster and maintain effective relationships internally and externally on a local and international basis

    • Strong attention to detail, accuracy and completeness;

    • Proficient use of technology applications through suite of Office 360 applications

    • Analytical, detail-oriented, and thorough professional

    • Ability to manage and prioritize multiple action items at once

    • Proficiency with Microsoft Office applications: especially Excel, Word and PowerPoint

    • Data analysis, including ability to work with large data sets.

    What will set you apart?

    • Seeks development and learning opportunities;

    • Strong critical thinking and logic skills;

    • Embraces and encourages change and development;

    • Maintains high level of productivity and self-direction;

    • Proactive in seeking solutions

    • Drive to understand and develop a deep knowledge of PGIM, product offerings; clients and prospects

    *PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.

    What we offer you

    • Private Medical Insurance: PGIM offers private medical insurance and pays the full premium on behalf of all employees.

    • Annual Leave of 25 to 28 days, based on years of service, at full pay.

    • Retirement Savings Plan: Employees receive a company contribution of 10% basic annual salary and a maximum employer-matching contribution of 5% of basic annual salary.

    • Life Assurance & Income Protection: Life Assurance for 12 times you basic annual salary, up to a max benefit of £1.8million. 60% of your basic annual salary for a limited payment terms of 5 years, at the end of which a capital sum of 2x your basic annual salary is payable.

    To find out more about our Total Reward package, visit https://youtu.be/acuhcv46Nz0

    About PGIM ESG

    PGIM has a long track record of ESG integration and sustainable investing. Our multi-manager model allows for each business to integrate ESG considerations optimally for their specific asset class and investment style. PGIM's businesses have actively integrated ESG factors into investment research and decision-making and have responded to a strong and growing demand from clients to embed considerations of environmental and social sustainability into PGIM's investment research and product offering.

    In recognition of the critical importance of ESG across our client base, PGIM has invested in further enriching our ESG expertise, research, analytical capabilities, and industry leadership by creating a new role of Global Head of ESG and building a team of ESG specialists at PGIM level. This role will support the Global Head of ESG and PGIM's new ESG team. This is a rewarding opportunity that will enable you to make a big impact in our organization, so if this sounds exciting, then PGIM might be the place.

    About PGIM - Global Asset Management

    PGIM is the global asset management business of Prudential Financial, Inc. (NYSE: PRU), a leading global investment manager with nearly US$1.29 trillion in assets under management as of December 31st, 2023. With offices in 18 countries, PGIM's businesses offer a range of investment solutions for retail and institutional investors around the world across a broad range of asset classes, including public fixed income, private fixed income, fundamental equity, quantitative equity, real estate and alternatives.

    With a history dating back 148 years, and experience through more than 30 market cycles, PGIM takes a long-term view, not only in our investment philosophy, but also in how we develop our talent. We want to see our employees excel from their first day with the firm and throughout their tenure with PGIM. We will inspire you, support you, and help you reach your greatest personal and professional aspirations. If PGIM sounds like the place for you, join us. For more information about PGIM, visit PGIM.com.

    Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

    Our Commitment to Diversity, Equity, and Inclusion

    Prudential Financial, Inc. is focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We don't just accept difference-we celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career, and their future. We encourage employees to hone their skills and explore continued opportunities within Prudential.

    Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

    Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services, some of which may not be available in your area.

    We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit https://www.prudential.com to learn more about our values, our history and our brand.

    Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law.

    Why you should apply for a job to Prudential Financial:

  • 79% say women are treated fairly and equally to men
  • 76% say the CEO supports gender diversity
  • Ratings are based on anonymous reviews by Fairygodboss members.
  • Flexible work arrangements.
  • Extensive maternity and paternity leave, and child care benefits.
  • Women’s Initiatives to Grow, Network, and Share (WINGS) business resource group and targeted leadership development opportunities.