We are seeking a high impact individual with exceptional organizational and administrative skills to provide administrative support to executives and associates of PGIM Real Estate in our in New York City office. This position requires exceptional organizational skills, astute judgement, and the ability to seamlessly manage competing priorities on behalf of our executives. The expectation is to work from the office a minimum of 3 days a week with two virtual workdays. Additional days in the office could be required if needed for coverage.
What You Can Expect:
A Sr. Administrative Assistant will facilitate a broad range of administrative tasks that are critical to the success of a fast paced and demanding business. The day-to-day might consist of (but is not limited to):
Provide exceptional administrative support including scheduling and calendar management, travel bookings, and expense management.
Facilitate and coordinate on and off-site meetings and video conference calls - including creating agendas, organizing materials, and managing logistics.
Review, reconcile and submit various reports (Travel, Expense, Gift and Entertainment) with required detail and accuracy. Ensure all submissions comply and adhere with corporate policies.
Manage general administrative and office management functions - photocopying, filing, organizing, scanning, incoming and outgoing mail and correspondence, and maintenance of office supplies and equipment.
Provide support in developing and editing presentations, typically in PowerPoint.
Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office, Excel, and Salesforce.
Manage relationships with building staff, maintenance, vendors, service providers, and property manager.
Onboard new staff members and secure building access, system access, new equipment, corporate credit cards, etc.
Work with other administrative team members across business units to handle requests and queries from key executives and senior managers.
What You Will Bring:
4+ years of administrative experience in a fast-paced environment
A mastery of all Microsoft Office applications (Word, Excel, PowerPoint, Teams and Outlook).
A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner.
Strong initiative, self-motivation, good judgement, and the ability to multi-task.
Excellent interpersonal and communication skills.
Solid editing and proofreading skills and an attention to detail
Ability to think proactively and anticipate needs.
Ability to work under tight time constraints and be able to prioritize work.
Ability to work well with and partner with other administrative and professional staff.
What Will Set You Apart:
Bachelor's degree or equivalent experience in related field
Ability to travel occasionally.
Flexibility to work overtime on an as needed basis.
*PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.
What we offer you:
Medical, dental, vision, life insurance and PTO (Paid Time Off)
Wellness Programs to help you achieve your wellbeing goals, including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional health, and career development.
Tuition Assistance to help finance traditional college enrollment, approved degrees, many accredited certificate programs, and industry designations.
To find out more about our Total Reward package, visit Work Life Balance | PGIM Careers
Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $75,000 to $85,000 Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.
About PGIM Real Estate
With $207.9 billion in gross assets under management and administration ($133.8 billion net),1 PGIM Real Estate provides investors and borrowers access to a range of real estate equity, real estate debt, agriculture, and impact solutions across the risk-return spectrum.
PGIM Real Estate is a business of PGIM, the global asset management business of Prudential Financial, Inc. (NYSE: PRU). PGIM Real Estate's risk management approach, execution capabilities and industry insights are backed by a 50-year legacy of investing in commercial real estate, a 140-year history of real estate financing,2 and the local experience of professionals in 32 cities globally. Through its investment, financing, asset management, and talent management approach, PGIM Real Estate engages in practices that strive to ignite positive environmental and social impact, while pursuing activities that seek to strengthen communities around the world. For more information visit pgimrealestate.com.
Our Commitment to Diversity, Equity, and Inclusion
Prudential Financial, Inc. is focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We do not just accept difference-we celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career, and their future. We encourage employees to hone their skills and explore continued opportunities within Prudential.
Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.
Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.
We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit https://www.prudential.com to learn more about our values, our history and our brand.
Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law.
The Prudential Insurance Company of America, Newark, NJ and its affiliates.
Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at [email protected] for more information about doing business with Prudential.
PEOPLE WITH DISABILITIES:
If you need an accommodation to complete the application process, which may include an assessment, please email [email protected].
Please note that the above email is solely for individuals with disabilities requesting an accommodation. If you are experiencing a technical issue with your application or an assessment, please email [email protected] to request assistance.