Team Administrator - PGIM Investments Ireland

Our Role:
 

We are seeking an enthusiastic individual to act as administrative support. This position will be based in Dublin and report into the Head of Office. The successful candidate will support both the Dublin and London Operation based teams and as part of their role will also interact with PGIM staff located in London and the U.S. The candidate will ideally view the role as an opportunity for development and learning.

As a result of growth and Irish regulatory requirements PGIM Investments has established a new Dublin based management company - PGIM Investments (Ireland) Limited (the “ManCo”). The ManCo will initially be staffed by nine full time employees and provide the substance, governance and oversight required by the Central Bank of Ireland as well as contributing to the broader business’s functional areas. Our staff work closely with colleagues based in London and the US.

Key Responsibilities:

• Provide a high level of service to Dublin and London Operation based employees.
• Assist with planning, preparation and logistics  for the Board meetings as well as other internal and external meetings including arranging video conference connectivity, international dial in numbers for conference calls, preparing board rooms, meeting materials and other logistics.
• Attend certain internal meetings ensuring meetings notes are typed, circulated and logged as appropriate and requests/comments expressed during meetings or after are being addressed and any further materials sent as requested.
• Greeting and assisting all visitors to the office.
• Management of all office supplies including interaction with 3rd party suppliers.
• Coordinate international travel arrangements, including preparing travel itineraries
• Create and proofread documents such as agendas, meeting summaries, meeting minutes, memos and presentations.
• Assistance with staff expense reimbursements.
• Liaise with the IT department to manage and resolve IT/mobile device issues.
• Management of mail.
• Perform other administrative duties and special projects as assigned.

Your Required Skills:

• Previous experience in a similar role.
• Board meeting and minute taking experience
• Experience in the asset management industry desirable but not essential.
• Strong work ethic.
• Excellent communication skills with the ability to maintain close communication with stakeholders including those in the most senior levels within the global organisation.
• Strong proficiency using Microsoft Office (Word, Excel and PowerPoint) and Outlook.
• Strong organisation skills.
• Excellent judgment and discretion required in handling sensitive and confidential information in a respectful manner.
• Flexible, strong and self-assured personality.  Demonstrates a sense of urgency, speed, and efficiency.
• Able to maintain a high level of productivity and self-direction especially if working virtually.

Culture/ Working at PGIM
PGIM has a global footprint with presence in 18 countries. The group employs over 3,500 employees including over 1,300 investment professionals and is proud of its distinctive culture. It is a non-political and non-aggressive organisation with a sound reputation for the pedigree and professionalism of its employees. PGIM prides itself on employing intelligent, thoughtful and hard-working individuals. It has a strong risk management culture driven by its insurance heritage and a deep credit culture based on a bottom-up understanding of individual credits.

The organisation has a feeling of quality and stability but at the same time it is forward-thinking and evolutionary in its approach. Employees find it a hugely congenial place to work with a strong sense of team spirit existing throughout the group at every level. We are dedicated to helping employees develop their careers within the organisation.

In joining PGIM you’ll be working in an organisation where your work and efforts are recognised and you will be encouraged and enabled to develop and succeed. Benefits include:

• Health Insurance

• Defined Contribution Pension Scheme

• Employee wellbeing programmes

• Tuition Reimbursement and access to online learning platforms.

• Employee recognition programme

• Excellent work-life balance

Diverse ideas, perspectives and people are the foundation of PGIM’s enduring success. By promoting an equitable workplace and a welcoming and inclusive environment, we nurture a “low ego” culture that allows all employees to bring their authentic self to work and to harness our collective intelligence for the benefit of our clients. If you are an out of the box thinker and like to work in small teams within a flat organization, we look forward to receiving your application.

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PGIM Ireland is proud to be an equal opportunity employer and is committed to equal employment opportunity regardless of applicants’ gender, civil status, family status, sexual orientation, religion, age, disability, race or membership of the traveler community. PGIM Ireland's aim is to hire the best people for the open roles and all appointments will be made on merit.
 
Any offer of employment made by PGIM Ireland will be contingent on receiving satisfactory references. Applicants should be aware that background checks will be carried out on all candidates offered a position within PGIM Ireland.
 
PGIM Ireland has been awarded the IBEC Keep Well Accreditation Mark, this is in recognition of our commitment to making our employees wellbeing a priority.