Administrative Assistant - Manufacturing, Mobility

Position Description

Job Summary

If you want to discover your greatest potential, Saint-Gobain provides one-of-a-kind opportunities for innovative problem solvers.

We're one of only two companies in the world that is consistently recognized as both a top Global Employer and a Top 100 Global Innovator, but Saint-Gobain's remarkable story and culture of innovation begins with a team of nearly 200,000 creative, diverse and passionate team members collaborating across the globe.  We are committed to our mission to improve lives because, every day, we witness the enormous impact of our efforts on the world around us. 

As an Administrative Assistant, you will contribute to the success of the organization by providing administrative support for Plant Management, Sales, Human Resources and other plant staff members as needed.

You will provide general office support such as answering the phone/emails, mail sorting, & office supplies inventory management. You will plan and coordinate meals for meetings and special events and maintain the meeting rooms/salaried break rooms with supplies. You will support the Sales team with tour planning, customer gifts, provide hotel and travel reservation support to visitors as needed and manage other duties as assignee. You will seek innovative ways to improve processes and effectively communicate solutions.

Receptionist: 

• Answer and direct incoming calls in friendly professional manner
• Retrieval and management of after-hours messages
• Management of visitors (including visitor sign in, visitor badge and safety glasses issuance)
• Sorting and distributing incoming mail
• Management of mail/copy room supplies and cleanliness
• Maintenance of phone system clock, extension labels, and extension voice mail setup

If you want to discover your greatest potential, Saint-Gobain provides one-of-a-kind opportunities for innovative problem solvers.

We're one of only two companies in the world that is consistently recognized as both a top Global Employer and a Top 100 Global Innovator, but Saint-Gobain's remarkable story and culture of innovation begins with a team of nearly 200,000 creative, diverse and passionate team members collaborating across the globe.  We are committed to our mission to improve lives because, every day, we witness the enormous impact of our efforts on the world around us.

Assistant to Business Manager:

• Mailing, scanning, faxing and typing of business documents (many confidential)
• Management of expense reports
• Set up travel as needed
• Book conference rooms as needed both onsite and off
• Set up conference / training sessions and meetings onsite and off

General Administrative:

• Maintain cleanliness and organization of supplies in conference room and conference room closet
• Maintain cleanliness and organization in sales storage closet
• Entering Purchase Requisitions for office supply orders as needed
• Assist in set up and organization of special events for facility
• Typing, filing, scanning, mailing, creation of spreadsheets and documents as needed

Customer Service and Sales Support:

• Assist Customer Service department with filing, labels and export documents as needed

• Assist Sales Team with setting up meetings and luncheons for visitors

• Assist with supplies and shirt orders for trade shows as needed

• Create and maintain Visitor Directory Guide of hotels, restaurants and directions to plant from hotels and airports

Required Qualifications

• High school graduate or equivalent is required

• Degree in Administration, Business or Customer Service is preferred.

• +1 year experience in Administrative Assistance

• Excellent interpersonal, written and communication skills

• Knowledge in MS Office products, especially Outlook, PowerPoint, Excel and Word

• Ability to work independently to establish priorities and meet deadlines

• Multi-task, strong organizational, time management and planning skills

Company Summary

Saint-Gobain’s innovations touch almost every major industry around the world, moving us forward, making meaningful connections, and inspiring us to go beyond the impossible. Within Mobility, our teams design and engineer critical, high-performance materials and proven solutions – most in challenging conditions and core systems that play an important part of our daily lives – as we drive to work or with family, fly on an airplane to explore the world, process samples for medical research, build a better rocket to go as far as we can in outer space; and dive deep under the sea to power our world. We are driven to collaborate with our customers and communities to improve and engineer the world of tomorrow!

Our team members recognize that we all create the environment for people to succeed, with a culture built on respect, open and honest communication, and honoring our commitments to our customers and each other. And at the heart of our culture, we’ve learned working together makes good ideas, great ones.

With a legacy dating back more than 350 years, Saint-Gobain offers employees the stability and security of a leading Global 500 corporation while operating like multiple small and agile start-ups, where entrepreneurial spirit, pioneering teamwork, and bold, forward-thinking ideas pave new paths.

Every team member is encouraged to develop and leverage their unique expertise and strengths to make the greatest impact on the company and our end users. At Saint-Gobain, you’re empowered and equipped with countless opportunities and resources for professional development. You will find the support you need to create a vision and roadmap for your career, and make that vision a reality.

Join Us at Saint-Gobain Mobility.  Together, we’ll achieve the impossible!    

Click here to Explore more opportunities within Saint-Gobain Mobility.

Legal Statement

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

This position is subject to export controls under the International Traffic in Arms Regulations (ITAR).  Qualified applicants for the position must meet the ITAR definition of “U.S. Person” at 22 C.F.R. 120.15 as a:  U.S. citizen, U.S. national, lawful permanent resident, or otherwise a protected individual (including for example refugees and asylees).

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