Administrative Assistant- 7 month contract

Company Description

At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity. We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible. We dream big together, supporting each other to make our individual and collective dreams come true. The future is ours, and it starts with you. 

With more than 7,700+ customers, we serve approximately 85% of the Fortune 500®, and we're proud to be one of FORTUNE 100 Best Companies to Work For® and World's Most Admired Companies™.

Learn more on Life at Now blog and hear from our employees about their experiences working at ServiceNow.

Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected. We welcome all candidates, including individuals from non-traditional, varied backgrounds, that might not come from a typical path connected to this role. We believe skills and experience are transferrable, and the desire to dream big makes for great candidates.

Job Description

What you get to do in this role:

• Models integrity, poise, high energy, and a passion for working as part of a high performing team

• High degree of accuracy and attention to detail essential

• Approachable with firm, yet helpful and professional customer orientation responsive.

• Seeks proactive and creative win/win alternatives for leaders and key stakeholders constantly assessing changing priorities and complex schedules.

• Cooperative and collaborative as well as assertive and confident…excellent communication skills at all levels

• Responsible for organizing and managing the logistics of meetings which includes numerous senior leaders and external constituents including vendors, suppliers, media, analysts and marketing professionals 

• Responds timely and professionally to emails, voice-mails, and written correspondence 

• Master at managing calendar in detail oriented manner

• Coordinate domestic and international travel including many meetings and complex scheduling, subject to last minute changes.  

• Supports department budget including creation of purchase orders, management of expense reports, etc. 

• Budget reports reconciled with department spending; manager informed

• Department initiatives and projects tracked; outstanding action item follow-up and status reports to leader

• Reference documents created (predominately using PowerPoint, but also excel and word), maintained and updated for department use and for specific projects 

• General questions answered, unknown answers researched and appropriate information dispensed to employees and customers/vendors

Qualifications

To be successful in this role you have:

• Communicates clearly, at multiple levels and with diverse audiences

• Researches and analyzes data within the context of a project, departmental needs, or company direction and makes recommendations for improvements

• Handles multiple tasks, switches priorities and focuses as needed

• Applies advanced calendaring skills; prepares thorough agendas and meeting/travel details

• Applies advanced PowerPoint skills; prepares high level presentations with appropriate graphics which visually display pertinent business information

• Applies effective resource skills in work applications

• Proficient in standard suite of office software and operation of office equipment

• Fundamental project management experience, including development of basic project plans and successful execution

• Excellent calendaring skills

• Excellent organizational and written communication skills

• Event planning to include support for large meetings, off-sites and team motivation events

• Demonstrated problem solving skills

Additional Information

ServiceNow is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

At ServiceNow, we lead with flexibility and trust in our distributed world of work. Click here to learn about our work personas: flexible, remote and required-in-office.

If you require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at [email protected] for assistance.

For positions requiring access to technical data subject to export control regulations, including Export Administration Regulations (EAR), ServiceNow may have to obtain export licensing approval from the U.S. Government for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by the U.S. Government.

Please Note: Fraudulent job postings/job scams are increasingly common. Click here to learn what to watch out for and how to protect yourself. All genuine ServiceNow job postings can be found through the ServiceNow Careers site.

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