Accounts Payable Specialist (Hybrid)

JOB SUMMARY
The Accounts Payable Specialist is an integral part of the Accounts Payable Department, responsible for processing invoices via multiple sources. Accounts Payable Specialists are reliable and precise in ensuring expenses are controlled properly by receiving, processing, verifying, and reconciling the payment of invoices. Work with vendors and locations to resolve past due invoices and reconcile monthly vendor statements ensuring accounts remain in good standing.

MAJOR DUTIES AND RESPONSIBILITIES

• Actively and consistently support all efforts to simplify and enhance the customer experience

• Execute high volume of vendor billing and data input

• Review and pay all invoices in accordance with company policy, and SOX requirements

• Pay vendors daily, monitor discount opportunities, schedule, and prepare checks

• Ensure credits are received for outstanding memos

• Apply rigorous logic to analyze and resolve complex issues

• Research and investigate returned checks and request stop payments

• Review and process invoices scanned via the Kofax Transformation Module (KTM)

• Record accurately the manual entry of invoices as needed into ERP and P2P application

• Verify and reconcile monthly vendor statements to ensure assigned accounts remain in good standing

• Respond to internal and external customer and vendor email inquiries in a timely and professional manner meeting SLA requirements

• Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies

• Escalate issues of concern to management

• Assure timely completion of assigned tasks, and ensures that results are consistently high quality to meet or exceed departmental goals

• Perform other duties as requested by supervisor

REQUIRED QUALIFICATIONS
Required Skills/Abilities and Knowledge

• Ability to read, write, speak and understand English

• Ability to work quickly and efficiently, while maintaining high accuracy and attention to detail

• Ability to communicate both orally and in writing in a clear and straight-forward manner

• Ability to plan, prioritize and organize effectively in a fast paced environment

• Ability to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional and pleasant manner

• Knowledge of SAP S/4; HANA and Ariba

• Knowledge of basic accounting procedures

• Knowledge of personal computer operation and software applications (i.e. Accounts Payable applications, Microsoft office)

• Proficient with MS Excel

Required Education
High School Diploma or equivalent

Required Related Work Experience and Number of Years
Accounting principles experience 1-3
ERP experience 0-2

Preferred Education
Associate’s degree in Accounting or related field preferred

WORKING CONDITIONS
Hybrid

FAP130 320750 320750BR