Manager, Accounts Payable (Hybrid)

JOB SUMMARY
The Manager, Accounts Payable will play a key part in mentoring and motivating a team of direct reports in addition to being involved in month-end processes and payment authorization as needed. This individual will ensure the team targets and KPIs are met and/or exceeded that support operational excellence and continuous improvement initiatives.

MAJOR DUTIES AND RESPONSIBILITIES

• Actively and consistently support all efforts to simplify and enhance the customer experience

• Direct the Accounts Payable units, overseeing staff assignments, training, workload evaluation, daily processing, and special projects

• Evaluate workflow processes, recommend, and implement procedural and system changes to deliver quality service to the department’s customers

• Manage the process to ensure vendor invoices and check requests are paid in accordance with cash flow and authorization policies

• Manage the process to ensure accurate accounting information is processed from the Accounts Payable system to the general ledger

• Direct the production and reconciliation of annual 1099s and oversees any investigations of all discrepancies to ensure accurate and timely reporting in accordance with IRS regulations

• Ensure that payments made through the Accounts Payable system for claims are processed accurately and in a timely manner

• Oversee Accounts Payable system support for testing and implementing accounting changes, system upgrades, new interfaces, and reports. Works with the IT staff as necessary to complete these tasks

• Oversee credit card and cash reimbursement programs to ensure they are working properly, and all information is captured and report accurately

• Develop, implement, and maintain systems, procedures, and policies, including accounts payable functions, to ensure adherence to company guidelines

• Ensure effective communications are maintained within the department and externally. Where appropriate, inform employees of company/department plans and progress. Conduct staff meetings at regular intervals

• Coordinate with other units and departments to facilitate special requests, resolve workflow or production issues

• Monitor unit turnover, productivity, and overall performance to ensure adequate staffing and performance that meets the department standards

• Monitor performance of direct reports. Provide prompt and objective coaching in accomplishing goals and in job performance. Reward and discipline employees, address complaints and resolve problems. Conduct performance reviews, recommend salary increases, and actively engage in recognition, and employee development efforts

• Perform personnel responsibilities including interviewing, hiring, planning resource needs within the unit to ensure the most qualified staff are selected

• Ensure compliance SOX controls and maintain documentation as assigned

• Perform other duties as requested

REQUIRED QUALIFICATIONS
Required Skills/Abilities and Knowledge

• Ability to read, write, speak and understand English

• Ability to analyze and interpret data

• Ability to improve processes

• Ability to make decisions and solve problems while working under pressure

• Ability to show judgment and initiative to accomplish job duties

• Ability to perform detailed work with numerical data, analyze data, oversee assigned tasks, and projects, make informed decisions, and meet tight deadlines

• Ability to manage the work of large departments

• Ability to prioritize and organize effectively

• Ability to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner

• Ability to supervise and motivate others

• Ability to use 10-key adding machine

• Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc.)

• Intermediate to advanced knowledge of Excel

• Knowledge of basic accounting procedures

• Knowledge of SAP S/4 HANA and Ariba

• Demonstrated customer service oriented

• Demonstrated written and oral communication skills

• Demonstrated organizational and planning skills

Required Education
Bachelor’s degree in Accounting, Business, or related field, or equivalent work experience preferred

Required Related Work Experience and Number of Years
Accounting work experience 8
Accounting management experience 2
Experience with ERP and P2P systems

WORKING CONDITIONS
Office environment

FAP500 328147 328147BR