Executive Assistant

Everything we do at Sunrun is driven by a determination to transform the way we power our lives. We know that starts at the individual employee level. We strive to foster an environment you can thrive in through our commitment to diversity, inclusion and belonging.

This is a position that requires someone who has a can-do attitude, is high energy, personable, and incredibly organized! You’ll assume a wide range of responsibilities, all of which require ingenuity and innovation. Using your exceptional communication skills and multitasking abilities, you’ll be managing the administrative needs of several executives.

The Executive Assistant position is responsible for performing tactical and strategic administrative support for several executives across the organization. Responsibilities include complex calendaring, travel arrangements, expense reports, working with a team of other Executive Assistants, arranging team events and offsites, and other special projects and tasks as necessary. This role will be based in the San Francisco office with the option to work from home 1-2 days per week.

Responsibilities

• Manages executive availability and commitments to ensure clear priorities and optimum use of executive time

• Effectively organizes, drives and controls virtual and face-to-face meetings such that agenda and action items are clearly understood by participants, and meeting outcomes are productive

• Successfully completes critical aspects of deliverables with a hands-on approach

• Prioritizes conflicting needs and handles matters expeditiously and proactively

• Regularly interacts with other Executive Assistants located in the Lehi and San Francisco Offices in an effective and productive manner

• Assists with the tactical aspects of new employee onboarding for leadership positions

• Partners to drive and coordinate employee engagement opportunities

• Maintains records, analyzes data, and generates reports for executive team 

• Supports other departments as needed

• Schedules executive appointments and meetings, including coordination of travel and meals/events

• Calendar maintenance for leaders

• Answers/Screens/Routes telephone calls

• Prepares and manages expense reports

• Organizes, prepares and edits executive presentations

• Ensures that guests receive a best-in-class impression and experience

• Manages and coordinates department functions, ie All Hands meetings, leadership offsites, etc.

• Arranges offsite events and travels with the team periodically

Qualifications 

• Requires a minimum of 5+ years of experience supporting executive level teams.

• Very strong organizational and computer skills (e.g. MS Word, Excel, and PowerPoint, and/or Google Suite).

• Excellent interpersonal and communication skills with all levels of an organization from C-Suite to individual contributor.

• Experience with managing multiple executives and responsibilities.

• Ability to manage multiple projects and priorities.

• Must be a self-starter with the ability to work effectively in both an autonomous and team centric environment.

• Must be able to effectively communicate and support leaders in a remote capacity.

• Ability to collaborate collegially with peers in other companies, divisions or departments as required to ensure effective program/project management, and responsive administrative coordination.

• Understands and applies program/project management methods and processes to define, plan, cost, resource, track and ensure the accomplishment of targeted goals.

Physical Demands

• Identify the work environment (office, field, retail, warehouse, etc.)

• List physical demands required to function in the role

• Identify approximate % of time spent traveling

Recruiter:

Amanda Frock ([email protected])

Please note that the compensation information that follows is a good faith estimate for this position only and is provided pursuant to acts, such as The Equal Pay Transparency Act. It assumes that the successful candidate will be located in markets within the United States that warrant the compensation listed. Candidates in locations outside this local area may have a different  starting salary range for this opportunity which may be higher or lower.  Please speak with your recruiter to learn more.

Starting salary/wage for this opportunity:

$87,473.00 to $116,630.00

Other rewards may include annual bonus eligibility, which is based on company and individual performance, short and long term incentives, and program-specific awards.  Sunrun provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions. 

This description indicates the general nature and level of the qualifications and duties required of employees in this job classification, as well as the essential functions a person must be able to perform to do this job.  It is not designed to be a comprehensive inventory of all duties and qualifications required of employees assigned to this job.

Sunrun is proud to be an equal opportunity employer that does not tolerate discrimination or harassment of any kind. Our commitment to Diversity, Inclusion & Belonging drives our ability to build diverse teams and develop inclusive work environments. At Sunrun, we believe that empowering people and valuing their differences will help us create a planet run by the sun for everyone.

We are committed to equal employment opportunity without consideration of race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. If you have a disability or special need that may require reasonable accommodation in order to participate in the hiring process or perform your job if you are employed, please let us know by contacting Kelly Wittman, Director of Talent Acquisition at [email protected]