Executive Assistant

The Howard Hughes name is synonymous with an unrelenting passion for excellence.  While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination and limitless imagination, he built one of the great American empires of the 20th century. At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life - because it’s not just buildings and places that matter, it’s what you do with them that can change the way people live.

We aspire to be the most creatively driven real estate company in the world and we believe in fostering a culture that is built to last by cultivating curiosity and empowering every employee to find their story in this great organization.

Ward Village, a Howard Hughes master-planned community, is a 60-acre master-planned community in the heart of Honolulu, located between downtown and Waikīkī, along O‘ahu’s south shore. Honoring the distinct history of its land, Ward Village is at the forefront of sustainable community development - integrating dynamic architecture, local culture, and public open space. At full build-out, the community will include approximately one million square feet of unique retail and thousands of homes, in what Architectural Digest named “Best-Planned Community in the United States.”

The Howard Hughes Corporation owns, manages and develops commercial, residential and mixed-use real estate throughout the U.S. Its award-winning assets include the country’s preeminent portfolio of master planned cities and communities, as well as operating properties and development opportunities including: the Seaport District in New York; Columbia, Maryland; The Woodlands®, The Woodlands Hills®, and Bridgeland® in the Greater Houston, Texas area; Summerlin®, Las Vegas; Teravalis, Phoenix and Ward Village® in Honolulu, Hawai‘i.

The Howard Hughes Corporation’s portfolio is strategically positioned to meet and accelerate development based on market demand, resulting in one of the strongest real estate platforms in the country. Dedicated to innovative place making, the company is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. The Howard Hughes Corporation is traded on the New York Stock Exchange as HHC.

ABOUT THE ROLE**:**

The Executive Assistant will provide all aspects of administrative and contracting support to the Development team, Ward Village.

WHAT YOU WILL DO**:**

• Performs high-level administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information.

• Works closely with development and legal teams to prepare, submit, and track the execution of contracts, utilizing appropriate systems (e.g. COUPA, Salesforce, ebuilder).

• Track, review, and maintain current insurance certificates related to vendor contracts.

• Prepares formal correspondence and communications with various stakeholders with government agencies, consultants, contractors, tenants, etc.

• Participates in administrative support functions such as budgeting or creating and maintaining spreadsheet tracking reports.

• Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests.

• Assists in daily business, which includes general office work, answering phones, greeting guests and word processing, sorting, e-filing and distributing mail.

• Manage all team meeting coordination details including: location (if required), catering, AV equipment, meeting materials, etc.

• Schedules meetings/conference calls and appointments, makes travel arrangements, as needed.

• On an as needed basis, may provide administrative support to other members of Development Team.

• Preparation of team member expenses and related travel reimbursables using Concur.

• Other duties as assigned.

ABOUT YOU:

• College degree or equivalent preferred.

• Minimum 5 years of executive administrative experience.

• Preferred experience in construction, real estate, development, law or accounting.

• Professional interaction with clients and vendors.

• Highly proficient in MS office applications: Word, Excel, Power Point, Outlook, Adobe.

• Build positive working relationships with employees at all levels within the organization.

• Exercise sound judgment when making decisions.

• Work overtime as required.

• Able to meet deadlines as necessary.

• Effectively work with minimal supervision.

• Strong Organization and Attention to Detail skills.

• Exceptional Communication Skills both verbal and written.

• Good problem solver/creative thinker.

• “Can-do” attitude, pro-active and resourceful.

• Maintains confidentiality.