Procurement and Proposal Management Associate

Thomson Reuters provides intelligent information and solutions for law firms of all sizes, corporations, government agencies, tax and accounting firms, and academic institutions.  We are currently seeking a Procurement and Proposal Management Associate to join our Procurement and Proposal Management (PPM) team.  The PPM team is an integrated shared service organization dedicated to coordinating proposal responses to formal government, corporate, and law firm solicitations RFXs (RFPs, RFQs, RFIs, etc.), as well as responding to customer inquiries such as forms, certifications, and disclosures.  Our work environment is collaborative, flexible, fast-paced, and deadline driven. The Procurement Associate will be responsible for: 

• Performing bid monitoring to help ensure new opportunities are identified and routed efficiently for evaluation and assignment.
• Coordinating U.S. federal, state, and local government and corporate vendor registrations.
• Completing forms, certifications, and disclosures to remain compliant with new and existing contracts, regulatory requirements, and formal RFx solicitations.
• Providing support to procurement and contracting activities for both new and renewal business. 

We are looking for an individual with a flexible and organized mind, who can adapt quickly to changing requirements.  We want someone who has the focus to stay on task to meet challenging deadlines.  We are looking for someone who can be depended upon to work independently and collaboratively with integrity and who is driven to constantly improve themselves and the team. 

About the Role

In this opportunity as Procurement & Proposal Management Associate, you will:

Bid Monitoring, Vendor Registrations, and Forms and Certifications

• Perform daily bid monitoring activities to identify formal bid opportunities/updates/awards for federal, state, and local government customer’s business by reviewing government bid site “push” e-mails, linking out to designated commercial bid services companies and government sites, and monitoring for upcoming opportunities reported by field/inside sales personnel. 
• Complete vendor registration and perform annual updates of federal, state, and local government bid sites, as well as corporate vendor registrations.
• Compile data, and complete/submit forms, certifications, and disclosures for government and corporate customers in compliance with procurement regulations and contracting requirements for new and existing customers, as well as for formal RFXs/solicitations.
• Manage NAICS/NIPG codes, commodity codes, and key words for effective bid monitoring. Continuously explore process efficiencies in bid monitoring, vendor registrations and forms, certifications, and disclosures.

Repository Management

• Manage, update, and maintain the forms, certifications, and disclosures repository of standard question and answer pairs.
• Maintain and update forms, certifications, and disclosures library of completed forms, certifications, and disclosures to be used as a template for future customer requests.
• Maintain master file of company information in the RFx repository.
• Assist team Knowledge Manager with miscellaneous projects related to building, maintaining and updating RFX repository.
• Maintain master file of vendor registration information for government and corporate customers.
• Maintain master Procurement Associate Guidebook.

Miscellaneous Procurement-Related Responsibilities

• Compile and complete proposal materials for RFI/RFQ responses to basic formal and informal government solicitations.
• Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow.
• Participate on special projects related to procurement activities as needed.

About You

You’re a fit for the role of Procurement & Proposal Management Associate if your background includes:

• Attention to detail, project management, technical aptitude, and the ability to work collaboratively with internal partners across multiple departments.
• Post-secondary education preferred, but equivalent experience will be considered.
• Must possess a high level of integrity and professionalism.
• Excellent organizational, interpersonal, and verbal communication skills.
• Ability to work independently and manage time effectively.
• Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
• Strong attention to detail.
• Effective problem-solving and troubleshooting skills.
• Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member with internal and external partners at all levels of the organization. Ability to build rapport and trust with internal stakeholders and customers.

Nice to Haves

• Existing knowledge and experience with government contract administration processes and compliance activities.
• Existing knowledge and experience with government RFx bid processes.
• Existing knowledge of state/local vendor registration and federal SAM and FedBizOpps processes.
• Strong follow-up and follow-through skills.
• Demonstrated advanced proficiency in Microsoft Office components.
• Effective written communication skills.
• Working knowledge of SAP customer transaction codes.
• Experience with an electronic contract management system (e.g., SharePoint).
• Experience with proposal creation software (e.g., Qvidian, Loopio).

What’s in it For You?

You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
• Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
• Social Impact: Eight employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
• Purpose Driven Work: We have a superpower that we’ve never talked about with as much pride as we should – we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency.  Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

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Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward. 

Accessibility 

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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