Executive Assistant to Senior Leadership - GBS SEA

e is Exciting

• Career Growth: Develop a deep understanding of business strategy, project management, and cross-functional collaboration, positioning yourself for accelerated career advancement.
• Visibility & Influence: Work closely with senior leadership and interact regularly with top executives, providing you with exceptional exposure to leadership and decision-making processes.
• Dynamic Environment: Be at the heart of critical projects and initiatives that shape the future of the organization.
• Skill Development: Enhance your analytical, communication, and organizational skills while contributing meaningfully to high-impact business outcomes.

Responsibilities:
Calendar & Schedule Management

• Expertly manage and optimize the leader's schedule, including internal and external meetings, strategic events, and travel logistics.
• Anticipate scheduling conflicts and proactively resolve issues to maximize the leader's time and effectiveness.

Business Operations & Administrative Support

• Prepare high-quality meeting materials, reports, presentations, and documentation that support decision-making and strategic initiatives.
• Maintain organized, confidential, and accessible records and files.
• Oversee invoice processing, expense reimbursements, vendor coordination, and other essential administrative functions with accuracy and discretion.

Meeting & Event Coordination

• Plan and coordinate business meetings, workshops, and team events, managing logistics, agendas, and follow-up actions to ensure smooth execution and impactful outcomes.

Project Support & Cross-Functional Collaboration

• Track project timelines, deliverables, and key actions to keep initiatives on schedule.
• Serve as a trusted liaison, communicating effectively with internal teams and external stakeholders on behalf of the leader.
• Engage in high-level projects and business discussions, gaining hands-on experience with data analysis, strategy development, and operational planning.

Qualifications

Minimum Qualifications:

• Bachelor's degree or above.
• Minimum 3-5 years of experience in executive support, administrative management, or related roles.
• Fluency in English (written and spoken) required.
• Strong organizational and time-management skills with keen attention to detail.
• Demonstrated ability to handle confidential information with integrity.
• High sense of responsibility, strong ownership mentality, and willingness to take on administrative tasks essential to the leader's success and team operations.
• Proactive learner with the desire to grow and expand responsibilities over time.

Preferred Qualifications:

• Ability to remain adaptable in a fast-paced environment.
• Excellent interpersonal communication and stakeholder management skills.
• Strong problem-solving skills and the ability to anticipate needs before they arise.