Group District Administrative Assistant

Half of the fun of Sierra is the thrill of the find. And the other half is putting the products to use on an actual adventure. Same with working here. It’s an environment of endless possibilities, where everyone is empowered to think on their feet, evolve our processes, and embrace the many opportunities that come with the unknown.

If this sounds like you, come work with us. Come Discover Different.

Posting Notes: Sierra Trading Post District 5 - Mid Atlantic || 5425 Urbana Pike || Frederick || MD || 21704

Administrative Support

• Gathers, tabulates and reports weekly Store/District information accurately and timely (e.g. payroll taxation, labor payouts, shift differentials, new hires, terminations, LOA).
• Maintains office organization (e.g. sorts mail, maintains files, monitors and order supplies)
• Tracks, reports, requests store information for multiple DM’s and DLPM’s.
• Monitors, validates follows up on Reflexis and e-forms compliance for multiple Districts.
• Conducts exception based follow up on hourly associate payroll payouts over guidelines.
• Assists with special projects as outlined by the DM’s and DLPM’s (e.g., new store opening events, coordinate logistics for management meetings).

Expense Control

• Submits quarterly reports as outlined in the Expense Control Guide.
• Monitors Districts’ expenses through the utilization of expense control reports (e.g., Profit and Loss statement, Expense Control report, Key Account reports, phone bills, petty cash reports and logs) and communicates concerns to appropriate DM or DLPM.
• Follows-up on exception information provided to the Stores by the expense control department.
• Ensures the effective redistribution of excess supplies and fixtures throughout the District (e.g., hangers, bags, operational forms, shopping carts)
• Monitors and orchestrates exception request for third party vendors and communicates with Building Services.

Human Resources

• Compiles and validates management vacation schedules. Communicates any concerns with the appropriate DM.
• Forwards any AR issues or concerns to the DM or HRBP’s.
• Orders materials for hiring events and new store opening collateral.
• Pulls Oracle reports as requested by DM’s and DLPM’s

District Loss Prevention Support

• Gathers and reports non-confidential LP Store/District information (e.g. stats, itinerary, LP schedules)
• Assists with the ordering of supplies for LP training and daily operations (e.g., radios, mirrored ceiling tiles)

Communication

• Communicates accurately, professionally, and timely with the Stores, Regional office and Zone office when obtaining and/or reporting information
• Fields customer and Associate inquires and schedules subsequent calls/meetings as needed for the DM.

Inventive Programs

• Administers, monitors and supports Associate motivation programs as determined by Home Office (e.g., Service Awards, Service Award Luncheons, Associate of the Quarter including taxability, iCare and tip line calls)

Non Essential Job Functions

Other duties as assigned

Experience:

• Proficient in MS Office (Word, Excel)
• Proficient in Outlook
• Microsoft Teams
• Programs: Oracle, Kronos

At Sierra, we embrace the unknown⁠ - and support each other on the journey. Every day is a chance to reinvent what’s possible within our stores. We’re not afraid to scale mountains to Discover Different. That kind of fearless attitude extends throughout the entire TJX family, which includes TJ Maxx, Marshalls, HomeGoods, and Homesense.

Discover Different also means that we embrace each other’s differences and unique perspectives. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

 Posting Notes: Sierra Trading Post District 5 - Mid Atlantic || 5425 Urbana Pike || Frederick || MD || 21704