Why you should apply for a job with US Foods:
Fairygodboss members gave this company a 4.6/5 in overall job satisfaction
Fairygodboss members working at US Foods rated their manager’s support a 4.7/5
- 88%
Reviewers say women are treated fairly and equally to men
- 93%
Reviewers would recommend company to other women
- 75%
Reviewers say the CEO supports gender diversity
Through training, mentoring, on-the-job development and professional development opportunities, we help our associates learn and grow.
Ongoing listening sessions between ERGs and Executive Leadership Team allow for open dialogue and the identification of new opportunities.
39% of our new or open leadership roles were filled by women or people of color
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Position summary
Join Our Community of Food People!
The Lead Admin Assistant will serve as primary contact to assigned Leaders and respective departments.
Flexible Work Policy: The Lead Admin Assistant position has been segmented as Blended, meaning the work is a combination of onsite (only 2 days per week) and virtual (3 days per week). This position is based out of our corporate headquarters in Rosemont, IL.
Essential Responsibilities
- Provides consistent high quality administrative support to assigned Leaders and their departments.
- Provides consistent high quality administrative support to assigned leaders and their departments, using sound judgement in dealing independently with a variety of routine and no-routine problems and situations
- Manages the calendar and daily schedule of assigned Leaders ensuring the most efficient use of time through a detail-oriented and forward-thinking approach.
- Serve as a liaison between assigned Leaders and other key members of management, employees and outside contacts related to Company activities
- Assists with the organization and maintenance of computer databases, including document management software; design and develop of PowerPoint presentations, organization charts, Word documents, and Excel spreadsheets, for both internal and external audiences as requested; catalogue past presentation material for easy retrieval.
- Arranges meetings (virtual and onsite); makes travel arrangements and processes expense reports in a timely manner
- Takes the lead in developing and maintaining efficient filing systems to ensure files and emails are accurately maintained, archived, and readily retrievable.
- Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems, or inconsistencies within the material.
- Provides support for a variety of department projects and initiatives.
Education/Training: High School Diploma required; college degree preferred
Related Experience: Minimum of 5 years prior administrative assistant experience, supporting a high-level Leader required.
Knowledge/Skills/Abilities: This role entails interacting with internal and external parties at a senior level, requiring tact, diplomacy, and unfaltering confidentiality. Proficiency in all Microsoft Office products is required. The ability to work in a fast-paced environment; strong planning and time management skills; excellent written and oral communication skills; and the ability to multi-task under pressure. Prior experience in organizing and managing travel arrangements is highly desired.
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EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status
What are US Foods perks and benefits
Lactation facilities
On-ramping/Off-ramping parental leave
Post maternity
Fertility
Backup child care
Elder care
Child care subsidies
Care-taking PTO
Unconscious bias training
Diversity recruiting
Coaching
Diversity performance
Networking
Sponsorship program
Succession planning
Remote work policy
Part time policy
Paid paternity
Paid maternity
Short term disability
Paid adoptive
About the company
With a promise to help its customers Make It, US Foods is one of America’s great food companies and a leading foodservice distributor, partnering with approximately 250,000 restaurants and foodservice operators to help their businesses succeed. With 69 broadline locations and more than 80 cash and carry stores, US Foods and its 28,000 associates provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill. Visit www.usfoods.com to learn more.
As a leading foodservice di...
Why you should apply for a job with US Foods:
Fairygodboss members gave this company a 4.6/5 in overall job satisfaction
Fairygodboss members working at US Foods rated their manager’s support a 4.7/5
- 88%
Reviewers say women are treated fairly and equally to men
- 93%
Reviewers would recommend company to other women
- 75%
Reviewers say the CEO supports gender diversity
Through training, mentoring, on-the-job development and professional development opportunities, we help our associates learn and grow.
Ongoing listening sessions between ERGs and Executive Leadership Team allow for open dialogue and the identification of new opportunities.
39% of our new or open leadership roles were filled by women or people of color