Administration Coordinator

Wabtec Corporation

Kąty Wrocławskie, Poland


Position summary

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress, creating transportation solutions that move and improve the world. Wabtec has approximately 27,000 employees in facilities throughout the world. Visit the company’s new website at:

It’s not just about your career… or your job title…it’s about who you are and the impact you are going to make on the world. Do you want to go into uncharted waters…do things that haven’t been done to make yours and someone else's life better? Wabtec has been doing that for decades and we will continue to do so! Through our people, leadership development, services, technology and scale, Wabtec delivers better outcomes for global customers by speaking the language of industry.

We are looking for an Administration Coordinator to join our team and provide support to our daily operations. The ideal candidate will be responsible for managing front desk affairs, organizing business meetings, and travel arrangements. Administration Coordinator will also maintain a central register of contracts, conduct processes for maintenance of facilities and properties, and supervise property security and cleaning services.


  • Manage front desk affairs, greet visitors, and handle incoming calls

  • Organize business meetings, prepare meeting materials, and schedule appointments

  • Arrange business travel, book hotels and flights, and purchase insurance

  • Maintain a central register of contracts

  • Conduct processes for maintenance of facilities and properties and adjacent areas in the required condition

  • Supervise property security and cleaning services to ensure a safe and clean work environment


  • Ability to organize own work and prioritize tasks effectively

  • Conscientiousness and proactivity

  • Ability to make decisions in the process of change and adapt quickly to new situations

  • Passionate about working as a team member in a fast-developing environment

  • Minimum of 2 years' experience in a similar position

  • Very good English language skills, both written and verbal

  • Knowledge of MS Office, including very good knowledge of Excel and PowerPoint

If you are a highly organized and proactive individual with excellent communication and time management skills, we encourage you to apply for this exciting opportunity.


Wabtec Corporation is committed to taking on the world’s toughest challenges. In order to fulfill that commitment we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles…people like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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About the company

Industry: Industrial: Equipment Manufacturing

At Wabtec, we are in the business of realizing potential. Our employees are the architects of the future. Go just about anywhere and you’ll find us. If you want to move and improve the world, start here.