Customer Service Administrator – Orders & Expediting Support Specialist

Wabtec Corporation

Omaha, NE


Position summary

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress, creating transportation solutions that move and improve the world. Wabtec has approximately 27,000 employees in facilities throughout the world. Visit the company’s new website at:

It’s not just about your career… or your job title…it’s about who you are and the impact you are going to make on the world. Do you want to go into uncharted waters…do things that haven’t been done to make yours and someone else's life better? Wabtec has been doing that for decades and we will continue to do so! Through our people, leadership development, services, technology and scale, Wabtec delivers better outcomes for global customers by speaking the language of industry.

To provide Oracle Transactional Support for Quotes and Order Entry team as well as Order Management and Expediting aftermarket sales opportunities.

Essential Responsibilities

  • Serve as the entry point for customer inquiries that are not covered by Customer Experience Leaders.
  • Responsible for responding to and documenting spot quotations via Oracle
    • Responses may be required to be provided to internal resources or directly to customers
  • Responsible for manual entry of orders received via email, fax or phone
    • Entry may be required in either Oracle - "Edison" or Oracle - "Westinghouse" instances
  • Responsible for providing accurate Sales Order Acknowledgements directly as appropriate and order status updates as required.
  • Provide support for Warranty orders, Shipping discrepancies as needed.
  • Manage flow and program orders for delivery as per contract terms and purchase order commitments.
  • Escalate OOS/EMG & business critical items per Customer & Account Mgr request.
  • Liaise with Customer Experience Leaders (CXL), Supply Chain, and Planning business counterparts to ensure On Time Parts Delivery.
  • Assist as necessary on Accounts Receivable collection escalations.

Additional Responsibilities:

  • To comply with Wabtec Corporate & local Environment, Health & Safety requirements at all times.
  • Professionally represent Wabtec at all times, but especially during all customer communications.
  • Onsite support at Customer HQ as required.
  • Actively contribute to all continuous process improvement efforts within the Customer Service COE.
  • Document retention consistent with Wabtec Corporate policy.


  • Bachelor's Degree (Or an Associate's Degree with 2 years of professional work experience, Or a High School Diploma / GED with a minimum of 5 years of Customer Service
  • Experience with large ERP systems, preferably Oracle.
  • Experience providing Customer Service.
  • Experience with expediting spare parts for an industrial business.
  • Knowledge of supply chain businesses processes.
  • Computer and typing proficiency (Microsoft Office Suite Proficiency)
  • Ability to work on own initiative as well as part of a team.
  • Highly organized.
  • Excellent written and verbal English skills.
  • Manage time effectively and prioritize work to meet deadlines.
  • Accustomed to working under pressure, dealing with conflicting demands.
  • Willingness to undertake the varying day to day responsibilities of this position and keen to adopt new challenges.
  • Desire to succeed

 Desired Characteristics

  • Oracle experience
  • Project management
  • Basic problem solving
  • Process mindset


Wabtec Corporation is committed to taking on the world’s toughest challenges. In order to fulfill that commitment we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles…people like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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About the company

Industry: Industrial: Equipment Manufacturing

At Wabtec, we are in the business of realizing potential. Our employees are the architects of the future. Go just about anywhere and you’ll find us. If you want to move and improve the world, start here.