Executive Assistant, Equipment and Functions

Wabtec Corporation

Pittsburgh, PA


Position summary

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress, creating transportation solutions that move and improve the world. Wabtec has approximately 27,000 employees in facilities throughout the world. Visit the company’s new website at: http://www.WabtecCorp.com.

It’s not just about your career… or your job title…it’s about who you are and the impact you are going to make on the world. Do you want to go into uncharted waters…do things that haven’t been done to make yours and someone else's life better? Wabtec has been doing that for decades and we will continue to do so! Through our people, leadership development, services, technology and scale, Wabtec delivers better outcomes for global customers by speaking the language of industry.

Essential Responsibilities

  • Prioritize conflicting needs; handle matters expeditiously; proactively engage on and see projects through to successful completion within strict deadlines 
  • Maintain and coordinate calendars, schedule appointments and meetings for executive business leaders 
  • Plan, schedule, and arrange business meetings and travel itineraries; prepare and reconcile expense accounts 
  • Manage domestic and international travel arrangements, including coordinating visa applications
  • Responsible for paying & tracking invoices and assisting with issues relating to invoices
  • Process T&L expenses and assist in managing expense accounts and budgets 
  • Prepare communications such as organization announcements and newsletters 
  • Prepare presentations, reports, spreadsheets, meeting minutes and other business information 
  • Use discretion in interfacing with all levels of individuals, internally and externally
  • Answer phones, direct calls to appropriate individuals and send emails to team regarding incoming calls and requests
  • Prepare, evaluate, and edit incoming and outgoing communications for the executives 
  • Serve as delegate for various approval processes for executive business leaders; including expense reports), computer peripherals, electronic signatures, etc. 
  • Keep org charts, seating, distribution lists up to date 
  • Support teams in planning and executing customer and large internal events, including all logistical details, scouting locations, coordinating scheduling, accommodations, and catering 
  • Direct business contacts to appropriate managers 
  • Manage conference / huddle rooms and common office areas 
  • Order and track general office supplies
  • Coordinate the offices and employee supplier needs
  • Interact with vendors and building administration for maintenance needs, employee access to parking, fitness center. 
  • Lead special projects as requested
  • Properly handle/protect confidential business information


  • Minimum of 5 years of administrative experience in a corporate environment supporting multiple executives
  • High School Diploma/GED required, Bachelor's Degree preferred
  • Previous experience with international travel requirements
  • Must be proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and familiarity with video conferencing 
  • Previous experience in planning and executing meetings

Relocation assistance may be provided if eligibility requirements are met.


Wabtec Corporation is committed to taking on the world’s toughest challenges. In order to fulfill that commitment we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles…people like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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About the company

Industry: Industrial: Equipment Manufacturing

At Wabtec, we are in the business of realizing potential. Our employees are the architects of the future. Go just about anywhere and you’ll find us. If you want to move and improve the world, start here.