Project Administrator

Wabtec Corporation

Perth, Australia


Position summary

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress, creating transportation solutions that move and improve the world. Wabtec has approximately 27,000 employees in facilities throughout the world. Visit the company’s new website at:

It’s not just about your career… or your job title…it’s about who you are and the impact you are going to make on the world. Do you want to go into uncharted waters…do things that haven’t been done to make yours and someone else's life better? Wabtec has been doing that for decades and we will continue to do so! Through our people, leadership development, services, technology and scale, Wabtec delivers better outcomes for global customers by speaking the language of industry.

This position is responsible for managing all project administration and office facilities services to the Keysborough and South Melbourne offices.

Duties and Responsibilities

  • Promote and ensure the highest standards of health, safety and environmental mananagement systems are implemented and adhered to
  • Provide administrive support for project management from tender stage throught to project execution and closing out of projects including
    • labour and material reports
    • Coordinating schedules labour, materials schedules
    • Managing progress claims paperwork
    • Processing variations and scope changes
    • Updating WIP report
    • Processing material requisitions
    • Manage staff mobilisation and pre site entry requirements including medicals and training as required. 
    • Maintain the drawing register and document control as required
  • Manage the purchasing of office requisites such as stationary, office equipment and consumables
  • Manage office reception, in particular telephone switchboard, incoming & outgoing mail/packages, office appointments and meetings
  • Administer contracts for office services including building leases, cleaning contracts, telephone and data transmission facilities and office equipment servicing and leasing
  • Provide admin support  Director Operations - VIC
  • Assist in the preparation and consolidation of timesheets, invoicing, purchase order, reporting and general administration

Working Relationships

  • Maintains and fosters relationships with current and potential stakeholders, in particular, clients, service providers, contractors, subcontractors and employees

Qualifications and Skills

  • Business Administration qualifications an advantage
  • Substantial experience working as a Project Administrator in an construction project office environment
  • Project Finance experience (Invoicing & PO's, resourcing & analysis)
  • Highly proficient with Microsoft Office Suite
  • Experience using payroll databases to ensure timesheets are correctly costed
  • Excellent attention detail/accuracy and capable of working to deadlines
  • A 'can do' attitude enabling you to thrive in a busy and fast paced environment

Wabtec Corporation is committed to taking on the world’s toughest challenges. In order to fulfill that commitment we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles…people like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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About the company

Industry: Industrial: Equipment Manufacturing

At Wabtec, we are in the business of realizing potential. Our employees are the architects of the future. Go just about anywhere and you’ll find us. If you want to move and improve the world, start here.