Krakow Property and Site Services Specialist

sk.

• Answering incoming calls; directing calls to the appropriate staff; answering general inquires (telephone, e-mail, walk-in)

• General office duties - Create and distribute general office notices, coordinate office meetings including catering and conference room bookings, help with travel for employees coming into the area, ordering office supplies, processing mail.

• Conduct regular inspections to identify areas for improvement and develop action plans to address any issues (including interior and exterior areas of the building for cleanliness and general conservation).

• Assist in the implementation and monitoring of preventative maintenance programs to minimize equipment failure and optimize asset lifespan.

• Comply with all health and safety policies and procedures.

• Oversee the maintenance and repair activities of mechanical, electrical, plumbing, and other technical systems in accordance with industry standards and best practices.

• Handle General accounting - work with vendors to obtain necessary documents for vendor creation, invoice processing, follow-up with AP on payment inquiries.

• Collaborate with cross-functional teams to provide Real Estate/technical support during new facility startups, renovations, or relocations.

• Assist in helping oversee onsite building contractors for any installment/refurbishment.

• Help coordinate facility services in other locations as needed.

Knowledge, Skills, Abilities, and Experience

• BA/BS in Facility Management, Engineering, or a related field or work experience.

• Relevant experience of minimum 5 years in Facilities Management

• Relevant experience of minimum 5 years performing Reception / Office management duties.

• Proven professional experience in facility management, with strong expertise in technical operations.

• Familiarity with relevant industry codes, regulations, and best practices.

• Excellent communication and interpersonal skills to effectively collaborate with internal and external stakeholders.

• Strong analytical and problem-solving ability to identify and resolve technical issues.

• Proficiency in computer software applications related to facility management.

• Excellent communication and relationship management skills, with the ability to manage by influence and build trusted partnerships with internal and external stakeholders at all levels of the organization.

• Strong cross-cultural skills and experience working with global delivery models.

• Customer Service orientated.

• A leader in problem solving.

• Able to travel if needed.

• Excellent communication and relationship management skills, with the ability to manage by influence and build trusted partnerships with internal and external stakeholders at all levels of the organization.

• Strong cross-cultural skills and experience working with global delivery models.

• Customer Service orientated.

• A leader in problem solving.

• Able to travel if needed.

We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

DISCLAIMER:

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units.
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