Administrative Assistant to the Head of EHS & Manufacturing Operational Excellence

responsibilities**

The Administrative Assistant plays a critical role in supporting the Head of EHS & Manufacturing Operational Excellence by ensuring seamless coordination of executive schedules, complex travel arrangements, and confidential administrative needs. This position also leads the planning and execution of key engagement activities, business meetings, and onsite/offsite events, providing high‑quality logistical and operational support in a fast‑paced, dynamic environment. With a strong focus on professionalism, organization, and adaptability, this role helps enable smooth operations and meaningful employee experiences across the organization.

Executive Support

• Manage the calendar of the Head of EHS & Manufacturing Operational Excellence

• Coordinate international and domestic travel, including visas, passport renewals, ground transportation, and accommodations.

• Maintain the highest level of confidentiality across corporate, personnel, and research matters.

• Effectively manage constantly shifting schedules and meeting logistics, adjusting proactively in a fast‑paced environment.

Event Planning & Meeting Support

• Plan and execute engagement activities, celebrations, and onsite/offsite events.

• Organize business meetings, luncheons, dinners, and cross-sector engagements.

• Manage all Staff, Quarterly, and Offsite meetings, including agenda creation, logistics, materials, onsite support, and event execution.

• Assist with program/team celebrations, anniversaries, and other recognition events.

• Provide catering coordination for meetings and special events.

Education and experience

• Minimum of an Associate's degree required; Bachelor's degree highly preferred.

• Minimum of 3 years of administrative experience, with prior experience supporting senior leaders highly preferred.

Skills

Working at the cutting edge of technology, you'll constantly encounter new challenges requiring collaboration, creativity, and adaptability. To thrive in this role, you will need:

Professional & Interpersonal Skills

• Ability to observe, respond, and communicate effectively with colleagues at all levels.

• Strong customer focus, professionalism, and commitment to delivering high-quality support.

• Excellent relationship-building skills and the ability to work cooperatively with managers, co-workers, and external partners.

• Proven discretion, poise, and sound judgment when handling confidential information.

• A proactive, solution-oriented mindset with a positive "can‑do" attitude.

Technical & Organizational Skills

• Strong attention to detail with a high degree of accuracy.

• Proven ability to work independently with minimal supervision.

• Ability to manage changing workloads and meet tight deadlines.

• Advanced proficiency in Microsoft Office Suite.

• Excellent written and verbal communication skills.

• Ability to identify bottlenecks and drive process improvements.

• Strong organizational and multitasking abilities.

Other information

Role within Office

Responsibilities include:

• Regularly required to sit, walk, talk, hear, use hands to handle objects, and occasionally stoop, kneel, crouch, or reach.

• Occasional campus movement and lifting up to 35 pounds.

• May require travel depending on business needs.

• Vision requirements include close, color, peripheral, and depth perception, with the ability to adjust focus.

Additional Responsibilities:

There is potential for exposure to strong magnetic fields, high voltage and currents.

Inclusion and diversity
ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that inclusion and diversity is a driving force in the success of our company.

Need to know more about applying for a job at ASML? Read our frequently asked questions .

Request an Accommodation
ASML provides reasonable accommodations to applicants for ASML employment and ASML employees with disabilities. An accommodation is a change in work rules, facilities, or conditions which enable an individual with a disability to apply for a job, perform the essential functions of a job, and/or enjoy equal access to the benefits and privileges of employment. If you are in need of an accommodation to complete an application, participate in an interview, or otherwise participate in the employee pre-selection process, please send an email to [email protected] to initiate the company's reasonable accommodation process.

Please note: This email address is solely intended to provide a method for applicants to initiate ASML's process to request accommodation(s). Any recruitment questions should be directed to the designated Talent Acquisition member for the position.

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