Executive Administrator

apturing clear and actionable notes, documenting decisions, and tracking follow-ups to ensure timely execution.

• Serve as a strategic partner to executives by anticipating needs, prioritizing competing requests, and enabling smooth day-to-day operations in a fast-paced environment.

• Collaborate with internal stakeholders to track and follow up on action items, deadlines, and deliverables stemming from leadership meetings.

• Plan and support team meetings, leadership offsites, and events, including logistics coordination, materials preparation, and post-event follow-up.

• Assist with office operations, including procurement support, supply management, and vendor coordination.

• Partner cross-functionally with executives, administrative staff, and key business stakeholders to drive alignment and operational efficiency.

• Handle sensitive information with the highest level of professionalism, discretion, and confidentiality.

Qualifications

• 6+ years of experience supporting senior executives (Vice President level or higher).
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with procurement and expense management systems (e.g., Coupa or similar platforms).
• Proven ability to manage multiple priorities and support several leaders simultaneously with strong attention to detail.
• Excellent organizational skills with a high degree of ownership and ability to work independently with minimal supervision.
• Strong written and verbal communication skills, including the ability to produce polished meeting notes and follow-up communications.
• Demonstrated professionalism, sound judgment, and the ability to maintain strict confidentiality.
• Positive, service-oriented attitude with the ability to remain adaptable able and effective under pressure.

Work Location

• This role is based on-site in San Jose, CA, with a requirement to be in the office four days per week.

The hourly range for California is $39.71 to $73.75 per hour. You may also be eligible to receive incentive compensation: bonus, equity, and benefits. Please note that the hourly range is a guideline and compensation may vary based on factors such as qualifications, skill level, competencies and work location. Our benefits programs include: paid vacation and paid holidays, 401(k) plan with employer match, employee stock purchase plan, a variety of medical, dental and vision plan options, and more.
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